Administrative Assistant, Commercial Real Estate Market

RBC; Vancouver; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support its Commercial Vice-Presidents in Real Estate. This role requires a proactive individual with advanced skills in Microsoft Office and strong organizational capabilities. You'll be responsible for managing a busy calendar, coordinating events, and handling confidential correspondence. The ideal candidate will thrive in a dynamic environment, demonstrating excellent interpersonal skills while working independently and under pressure. Join a collaborative team that values diversity and offers significant exposure to various stakeholders across the organization.

Benefits

Comprehensive Total Rewards Program

Flexible benefits

Competitive compensation

Bonus structure

Access to various programs and resources

Qualifications

• Advanced knowledge of Microsoft Office and Adobe Acrobat is essential.
• Strong organizational and interpersonal skills are crucial for success.

Responsibilities

• Manage the Vice-President's calendar and administrative tasks effectively.
• Serve as the primary contact for internal and external partners.

Skills

Communication

Data Entry

Detail-Oriented

Email Services

Office Administration

Presentation Software

Spreadsheet Software

Teamwork

Time Management

Word Processing Software

Education

University degree in Commerce or Business Administration

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Adobe Acrobat

Social Media web platforms

Job description

Job Summary

Job Description

What is this opportunity?

The Administrative Assistant provides support to our Commercial Vice-Presidents, Real Estate.

Using a high degree of judgment and discretion, you will work independently to prepare correspondence, respond to calls and emails and manage calendars to maximize the Vice-President’s time and productivity. The Administrative Assistant will exercise good judgment in a variety of situations.

What will you do?

• Complete a broad variety of administrative tasks for the Vice-President including: managing an extremely active calendar of appointments; organizing events; completing expense reports; composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Act as the primary point of contact for internal and external partners.
• Plan, coordinate and ensure the Vice-President’s schedule is followed and respected.
• Research, prioritize, and follow up on incoming issues and concerns, including those of a sensitive or confidential nature.
• Obtain appointment of A Commissionaire for Taking Affidavits in British Columbia.
• Work independently on projects, from conception to completion, and must be able to, at times, work under pressure to handle a wide variety of activities and confidential matters with discretion.

What do you need to succeed?
Must-have:

• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients, and external partners.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Highly resourceful team-player, with the ability to also be extremely effective independently.

Nice-to-have:

• University degree ideally in Commerce, Business Administration and/or related experience in the financial services industry.

What’s in it for you?

• We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper.
• Work in a dynamic, collaborative, progressive and high performing team.
• Significant exposure to stakeholders across Canadian Banking and other business units.
• Access to various programs, resources and technology.
• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, and bonus structure.

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address: VANCOUVER MAIN BRANCH (B), 1055 GEORGIA ST W:VANCOUVER

City: VANCOUVER

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: PERSONAL & COMMERCIAL BANKING

Job Type: Regular

Pay Type: Salaried

Posted Date: 2025-04-17

Application Deadline: 2025-05-02

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above.

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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