Administrative Assistant, Commercial Banking - Halifax, NS

Scotiabank; Halifax; Hybrid; CAD 42,000 - 55,000; Full time

Benefits offered by this job

Internal training

Benefits package

Professional development

Job summary

Scotiabank, Halifax, is seeking an Administrative Assistant to support the Vice President and the Commercial team. The role involves confidential document handling, calendar management, travel arrangements, and preparing reports and presentations.

You will gather information, draft communications, and coordinate meetings while ensuring adherence to policies. This in-office role offers occasional remote flexibility and a path for professional growth within a leading financial institution.

Qualifications

• Strong organizational skills and ability to set priorities.
• Excellent written and verbal communication and interpersonal skills.
• High degree of discretion when handling confidential matters.
• Solid financial acumen and attention to detail.

Responsibilities

• Provide administrative support for the Vice President and Commercial team, ensuring confidentiality and discretion.
• Gather, verify, and analyze information for memos, reports, and presentations.
• Screen inquiries and respond to correspondence and phone calls with professional judgment.
• Coordinate the VP's schedule, arrange travel, draft official communications, and track travel documents.
• Monitor expenditures, manage budgets, and coordinate meeting logistics and minutes.

Skills

Organizational skills

Communication

Discretion

Financial acumen

Job description

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Administrative Assistant contributes to the overall success of the department by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

Is this role right for you? In this role, you will:

• Provideadministrative support for the Vice President, and overall support for the Commercial teamrequiring discretion, confidentialityand knowledge of the organization's operations, procedures, and team.
• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Perform tasks using independent judgment and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls;
• Support the Vice President in day-to-day management of his/her schedule by:
  • Arranging and scheduling appointments on behalf of the leader;
  • drafting letters and official information releases;
  • arranging, attending meetings and taking and distributing minutes;
  • Makes all domestic and foreign travel arrangements, prepares itineraries, prepares and compiles travel documents and maintains all travel records.
• Support the Vice President and the Commercial team by:
  • Monitoring, reviewing, and approvingstandard expenditures to ensure the activities of the office are conducted within established budgets;
  • Managingthe variance analysis and ensure it aligns on a monthly basis;
  • Act as the primaryliaison and coordinator for department initiatives;
  • Arranging bookings for boardrooms / conference rooms (internal) as well as equipment, materials and meals for meetings as appropriate;
  • Monitoring / ordering / storing stationery supplies, including arranging for off-site storage and destruction of files / records;
  • Setting up / maintaining filing systems

Do you have the skills that will enable you to succeed in this role?

• Strong organizational skills, the ability to set priorities, and manage your time effectively.
• Strong communication andinterpersonal skills.
• A high degree of flexibility to adapt to a wide variety of tasks.
• Strong commitment to accuracy, customer and results focus.
• High level of discretion in dealing with confidential matters.
• Strong financial acumen and attention to detail.
• Note that this is an in-office role with some flexibility to work remotely when possible.

What we’re offering…

• The opportunity to join a forward-thinking organization surrounded by a collaborative team of innovative thinkers
• A rewarding career path with diverse opportunities for professional development
• A competitive compensation and benefits package
• Internal training to support your career growth and enhance your skills
• An organization committed to making a difference in our communities – for you and our customers

Location(s): Canada : Nova Scotia : Halifax

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and our communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process.