Administrative Assistant - COMFOSCAN

Canadian Forces Morale and Welfare Services - CFMWS; Petawawa; On-site; CAD 45,000 - 55,000; Full time

Job summary

A government welfare service in Petawawa seeks an Administrative Assistant to support the Military Family Services team. The role includes managing correspondence, data entry, and coordinating events. Candidates should have a related college diploma, experience in office administration, and strong communication skills. Benefits include health coverage, flexible work options, and professional development opportunities.

Benefits

Health benefits including drug coverage and mental health support

Flexible work options

Learning and development opportunities

Qualifications

• Some years of experience in office administration or related fields.
• Experience in contract monitoring and accounts payable.
• Proficient in drafting correspondence and reports.

Responsibilities

• Provide administrative support to the MFS Manager and staff.
• Maintain electronic and manual filing systems.
• Coordinate travel arrangements and prepare invoices.

Skills

Client focus

Organizational knowledge

Communication

Innovation

Teamwork

Leadership

Education

College diploma or certificate in Office Administration

Tools

Word processing software

Spreadsheets

Presentations

Databases

Email software

Internet browsing tools

Job description

CFMWS - WHERE PURPOSE MEETS PASSION!

At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.

As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.

THE ROLE

The Administrative Assistant - CANSOFCOM will provide administrative support to the Military Family Services (MFS) Manager and the Morale and Welfare staff within the Canadian Special Operations Forces Command (CANSOFCOM) unit, a high tempo and fast-paced environment.

This role will involve internal and external correspondence with clients, vendors and community partners, data entry and compilation, filing and document management, scheduling and coordinating travel, maintaining web content, drafting and distributing reports, event coordination, preparing invoices and processing payments and may involve participation in working groups for the provision of administrative services.

QUALIFICATIONS NEEDED

Education, Certifications and Licenses

College diploma or certificate in Office Administration, Business Administration, Accounting, or a related field.

Some years of experience in office administration, corporate services, health promotion, fitness, sports, recreation, family services or a related field.

Experience

In office administration

In contract monitoring

In accounts payable

In invoice processing

In data entry, data manipulation, record-keeping and retrieval techniques

In web page maintenance

In drafting correspondence and reports

In maintaining electronic and manual filing systems

In organizing meetings, events and conferences

In designing, completing and maintaining electronic reporting forms

In transcribing notes and minute taking

In making travel arrangements and travel claims procedures

In webpage maintenance

In using software for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing

Competencies, Skills and Abilities

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

LANGUAGE REQUIREMENTS

English Essential, Bilingual an asset

Reading : Functional

Writing : Functional

Oral : Functional

BENEFITS AVAILABLE

Health Benefits : Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.

Work Life Balance : Flexible work options and a wide range of paid / unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning : Group Savings Plans.

Learning and Development : Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training.

Perks : Discounts through CF One Member Appreciation.

Explore all the benefits CFMWS offers by visiting : https : / / cfmws.ca / Benefits

OTHER INFORMATION

This is a temporary position with anticipated start date of October 1, 2025, and end date of March 31, 2027.

Security Clearance required.

This is an on-site position with an assigned work location.

Some evening and weekend work required.

START DATE

October 1, 2025

INCLUSION AND ACCOMMODATION

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.