Administrative Assistant Co-op, Halifax, NS - Winter 2027

CIBC US; Halifax; On-site; CAD 36,000 - 48,000; Full time

Job summary

CIBC Wood Gundy Halifax is seeking an Administrative Assistant to support the branch manager and investment advisors. You will manage the reception, handle client interactions, and assist with daily administrative tasks to ensure smooth branch operations.

The role is on-site, full-time, with a 4-month term (January 2027 – April 2027). The ideal candidate is currently enrolled in post-secondary studies and pursuing a business/finance degree or equivalent experience.

Qualifications

• Must be currently enrolled in post-secondary education and returning to full-time studies.
• Bachelor’s degree in business/finance or related discipline is preferred.
• Strong communication and customer service skills required.

Responsibilities

• Manage the reception area and support branch manager and advisors.
• Provide excellent customer service to clients and assist daily operations.
• Assist with administrative processes and compliance-related activities.
• Coordinate with team for events, outreach, and client engagement.

Skills

Customer service

Reception management

Administrative support

Attention to detail

Education

Bachelor's degree in business/finance

Tools

MS Office

Job description

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute. To learn more about CIBC, please visit CIBC.com

What you'll be doing

CIBC’s Wood Gundy team is the full-service brokerage division of CIBC serving our high net worth clientele. As an Administrative Assistant, you will provide ongoing support to the branch manager, investment advisors and their teams through managing the reception area of the Wood Gundy branch, provide excellent customer service to clients, and manage the day to day activities. You will also ensure the efficiency of the operations of the branch through a wide range of administrative activities. At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on-site full-time.

Important information

We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us. You must be currently enrolled in post-secondary education and returning to full-time studies to be eligible. However, you do not need to be in a registered Co-op program to be considered for a role.

Recruitment timeline: Applications review - October/November; Interviews - October/November; Offers - November

Please include your resume (no more than 2 pages), a cover letter (no more than 1 page), and your most recent unofficial transcript with your application. These should all be uploaded into the Resume section of the application as one document.

Work Location: Halifax, NS. Further clarity on the work location will be provided at the time of your interview. Please note all employees must work within their current jurisdiction and must reside within Canada.

Duration of term: 4 months (January 2027 - April 2027)

How you’ll succeed

• Client engagement - Connect on a personal level to make every interaction meaningful. Enhance relationships by collaborating with your team and providing administrative support to ensure client needs are met. Respond to requests by answering questions and providing an exceptional experience.
• Relationship building - Heighten CIBC brand awareness in your community by attending local events and participating in marketing and outreach activities. Grow your network to create lasting connections that will generate future opportunities. Work closely with your team to connect clients with the right opportunities.
• Innovation - Make an impact by assisting in problem solving and finding solution and often going above and beyond in assisting to find a resolution.
• Administrative support - Maintaining compliance standards in client dealings/client files. Conduct administrative activities and engage in administrative processes associated with branch management.

Who you are

You know that details matter. You notice things that others don't. Your critical thinking skills help to inform your decision making. You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it's the right thing to do. You love to learn. You're passionate about growing your knowledge. You have a strong sense of curiosity. You engage with your heart and mind. You care about people and respect different perspectives. You listen to and learn from the experiences of others. You are working towards a degree/diploma. You are working towards a Bachelor’s degree in a business-related discipline and/or knowledge of business, economics and/or finance through education and experience. Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We work to recognize you in meaningful, personalized ways including a competitive compensation, a banking benefit*, wellbeing support and additional offers such as employee and family assistance programs and MomentMakers, our social, points-based recognition program. Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients. *Subject to program terms and conditions

What you need to know

CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [e-mail] CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise. You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit We may ask you to complete an attribute-based assessment and other skills test (such as simulation, coding, French proficiency). We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Expected End Date 2027-04-23 Job Location NS-Halifax, 1969 Upper Water St., 19th Floor Employment Type Temporary (Fixed Term) Weekly Hours 37.5 Skills Business Education, Collaborative Innovation, Collaborative Team Work, Customer Service, Finance Education, Office Administration

At CIBC, we are in business to help our clients, employees and shareholders achieve what is important to them. Our ability to create value for all CIBC stakeholders is driven by a business culture based on common values: Trust, Teamwork and Accountability. Working with CIBC makes you a part of a work environment committed to our clients, employees and communities - a place where you can excel. Every day, our 48,000 employees help our clients achieve their financial goals, because what matters to our clients, matters to us.