Administrative Assistant, Clinical Operations - Mission Memorial Hospital

Fraser Health; Mission; On-site; CAD 30,000 - 60,000; Full time

Job summary

Fraser Health is seeking a Full-Time Administrative Assistant to support operations at Mission Memorial Hospital. The role involves providing key administrative support to enhance service delivery, requiring strong organizational skills and experience in a complex business or healthcare environment. Join a dedicated team making a difference in health care, backed by a competitive compensation package.

Benefits

Four weeks of vacation to start

Comprehensive health benefits

Pension plan

Qualifications

• 3 years' recent related experience in a large complex business or health care environment.
• Proficiency with Microsoft Office applications at an intermediate level.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Provides administrative and secretarial support by drafting correspondence and reports.
• Manages appointment calendars, including scheduling and coordinating meetings.
• Develops and implements new work methods and procedures.

Skills

Typing

Organizational skills

Communication

Problem-solving

Time management

Education

Grade 12 plus graduation from a recognized administrative or secretarial program

Tools

Microsoft Office

Job description

The salary range for this position is CAD $24.76 - $32.50 / hour.

Job Summary

We currently have an exciting opportunity for a Full Time – Administrative Assistant, Clinical Operations to join our team at Mission Memorial Hospital located in Mission , B.C. We hire great people for outstanding jobs and need your help to expand the ability to deliver prompt and professional service.

Come work with us!

Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.

Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients / clients / residents and families :

Provides administrative and secretarial support to the Director by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

Responsibilities

• Provides administrative and secretarial support by drafting correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.
• Researches, organizes, and summarizes support materials. Generates reports and presentations.
• Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.
• Manages appointment calendars including scheduling and coordinating meetings, speaking engagements, and / or conferences. Resolves scheduling conflicts and issues.
• Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required.
• Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
• Assists in the monitoring of expenditures for budget reports by gathering, compiling, and calculating information.
• Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
• Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.
• Performs other related duties.

Qualifications

Education and Experience

Grade 12 plus graduation from a recognized administrative or secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional / Technical Capabilities :

• Ability to type 55 w.p.m.
• Ability to operate a computer using a variety of desktop technology and other standard office equipment. Proficiency with all Microsoft Office applications at an intermediate level.
• Ability to work independently and manage multiple and rapidly changing priorities.
• Ability to deal effectively with others.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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