Administrative assistant - Client site

BPA; Quebec, Longueuil; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a detail-oriented professional to join their dynamic team. This role involves revising and formatting various documents, ensuring quality control, and managing client requests. You will play a vital role in large-scale projects while contributing to a collaborative work environment. The company offers a flexible work schedule, opportunities for professional development, and a strong commitment to teamwork and innovation. If you are passionate about making a positive impact through engineering and enjoy working in a supportive atmosphere, this opportunity is perfect for you.

Benefits

Flexible hours

Group insurance

Telemedicine

Retirement savings contribution

Reimbursement of professional membership fees

Recognized overtime

Social activities

Employee discounts

Qualifications

• Diploma in a relevant field and relevant experience required.
• Strong proficiency in French and good English skills are essential.

Responsibilities

• Revise and format documents, ensuring quality control.
• Handle client requests and prepare for monthly meetings.

Skills

Proficient in French

Proficient in English

Organizational skills

Attention to detail

Flexibility and adaptability

Education

Diploma of Vocational or College Studies

Tools

MS Office (Word, Excel)

Adobe PDF

Job description

March 21, 2025

Founded in 1956, BPA is a consulting engineering firm that specializes in buildings for institutional, commercial, multi-unit residential, and industrial markets. With a Canada-wide presence, we offer our clients expertise in mechanical and structural engineering, electricity and power, sustainable development and energy efficiency, telecommunications, security, building automation, acoustics, food service, and commissioning.

Motivated by our values of integrity, excellence, accomplishment, and passion, we will fully accomplish our mission: To build a sustainable future.

Together, we can make a greater positive impact on the world through engineering, that has the power to make a difference!

Your main responsibilities

Working closely with a dynamic team of some 30 professionals, you will play an essential role in the success of large-scale projects. Here are your main responsibilities:

• Revise, correct and format various documents: specifications, plans, technical reports, studies, letters, addendums, presentations, minutes, etc;
• Ensure quality control of plans and specifications prior to transmission, so that they comply with standards and the expected level of quality;
• Update weekly budgets and communicate the information to the team.
• Handle client requests related to projects: supply orders, IT requests in the system, surveys, delivery date tracking, and sharing drawings and drawing lists.
• Prepare monthly meetings with PWC executives, including details of the month's deliverables, requested extras, and billing.
• New Employee Onboarding: Send administrative documents, order IT equipment, manage badge creation, and assist on the first day.
• Perform many other related tasks, including administrative ones, all while contributing to a friendly and collaborative work environment!

Your Profile

• Diploma of Vocational or College Studies in a relevant field.
• Relevant experience related to this role.
• Excellent proficiency in French, both spoken and written, and proficiency in English.
• Knowledge of MS Office (advanced Word, basic Excel) and Adobe PDF.
• Ability to adapt, be flexible, collaborate, demonstrate rigor, and manage multiple priorities.
• Strong organizational skills, attention to detail, and commitment to quality.
• Knowledge of the consulting engineering field is an asset.

A career at BPA means:

• A dynamic environment that promotes teamwork, knowledge sharing, and technological innovation.
• Training and professional development under the umbrella of our entity UniversiT.
• A 40 hour work week, with flexible hours and the possibility of finishing at noon on Fridays.
• Group insurance including an EAP and telemedicine.
• Employer contribution to a retirement savings fees.
• Reimbursement of professional membership fees.
• Recognized overtime (banked or paid hours).
• Social activities and employee discounts.

We adhere to the principles of employment equity and uphold the AODA. We encourage women, visible minorities, Indigenous people, and persons with disabilities to apply. Accommodations can be made upon request for individuals involved in the selection process.

Thank you for your interest. Only selected candidates will be contacted by the Talent team.

For the purposes of inclusivity and simplicity, the third-person pronoun "they" may be used to refer to an individual person. If there is any specific mention or gender in a general context, it should be construed to include any gender.

*Fluency in English is essential because of the shared service and to maintain an acceptable ratio among the incumbents of certain positions in order to ensure effective coordination and service provision within the organization.