Administrative Assistant/Checker

Stantec; Ottawa; On-site; CAD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking company as an Administrative Assistant, where you'll support daily operations and enhance the transportation experience for communities. This role is ideal for an organized individual with strong communication skills who can prioritize tasks effectively. You'll assist with project documentation, meeting coordination, and employee onboarding while contributing to a collaborative environment. Enjoy a comprehensive benefits package and the opportunity to make a difference in a dynamic setting. If you're ready to take on a vital role in a supportive team, this position is perfect for you.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Wellness Program

Tuition Reimbursement

Paid Time Off

Employee Stock Purchase Program

Group RRSP

Short-term Disability

Long-term Disability

Qualifications

• Strong proficiency in Microsoft Office Suite required.
• 2+ years of administrative experience, preferably in construction.

Responsibilities

• Assist with project folders, invoices, and staff resumes.
• Schedule meetings and prepare meeting minutes and agendas.
• Maintain office filing systems and order supplies.

Skills

Microsoft Office Suite

Organizational Skills

Communication Skills

Time Management

Construction Industry Software

Fluency in French

Accounting Principles

Education

High School Diploma

2+ years of Administrative Experience

Job description

Administrative Assistant/Checker - ( 2400047Z )

Description

We create the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected.

Your Opportunity

The Office Administrator plays a critical role in supporting the day-to-day operations of our company. This position requires a highly organized and detailed individual with excellent verbal and written communication and people skills. The ideal candidate will be able to effectively prioritize tasks and work independently in a demanding environment.

Your Key Responsibilities

• Assist projects by maintaining project folders, assisting with invoice preparation and preparation of staff resumes.
• Schedule meetings, appointments, and travel arrangements.
• Prepare and distribute meeting minutes and agendas.
• Assist with the preparation of various reports, including project status reports and financial reports.
• Assist with new employee onboarding.
• Assist with administration of employee training and development programs.
• Track and maintain staff training logs.
• Update and maintain staff contact list.
• Maintain office filing systems and records.
• Event planning support.
• Order office supplies.

Qualifications

Your Capabilities and Credentials

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills with a strong attention to detail.
• Excellent communication and people skills.
• Experience with construction industry software is an asset.
• Ability to work independently and as part of a team.
• Knowledge of accounting principles is an asset.
• Fluency in French is an asset.

Education And Experience

• High school diploma or equivalent required.
• Minimum of 2 years of administrative experience, preferably in the construction industry.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location: Canada-Ontario-Ottawa
Organization: BC-1636 Transpt-CA Ontario East & Atlantic
Employee Status: Temporary
Job Level: Entry Level
Travel: No
Schedule: Full-time
Job Posting: Dec 26, 2024, 12:48:56 PM
Req ID: 2400047Z

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibits discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans