Administrative Assistant - Category 4 (Temporary, Full-Time)

BC College of Nurses and Midwives; Vancouver; Hybrid; CAD 62,000; Full time

Job summary

The BC College of Nurses and Midwives seeks a Temporary Full-Time Administrative Assistant in Vancouver. This role involves managing various administrative tasks in a hybrid work environment. Candidates should have a minimum of four years' experience and demonstrate proficiency with Microsoft Office Suite along with strong organizational skills.

Benefits

Flexible hybrid work

Unionized position

Closed on statutory holidays

Qualifications

• Four years of related experience required.
• Ability to type at least 60 wpm.
• Advanced skills in Microsoft Office applications.

Responsibilities

• Providing administrative support and managing documents.
• Processing financial transactions and handling reports.
• Planning events and maintaining confidentiality.

Skills

Microsoft Office Suite

Communication

Customer Service

Organization

Confidentiality

Education

High school diploma and business college certificate

Job description

Administrative Assistant - Category 4 (Temporary, Full-Time)

Job Category : Administrative

Requisition Number : ADMIN001223

Posted : December 19, 2024

Expected Term : This is a Limited Duration Project position; the term is expected to be from February 2025 to March 2026.

Work Location : Hybrid (a combination of in-office and remote work)

Salary : $61,182.20 per annum

This position is unionized. The current collective agreement can be found here .

Who we are

The British Columbia College of Nurses & Midwives (“BCCNM”) is the college empowered under the Health Professions Act to regulate the practice of all licensed practical nurses, nurse practitioners, registered midwives, registered nurses, and registered psychiatric nurses in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent, ethical, and meets the standards that society views as acceptable.

As western Canada’s largest health profession regulator, we believe a diverse and inclusive team enriches our efforts to protect the public. We welcome applications from all who reflect the communities we serve, and especially encourage Indigenous Peoples and members of equity-seeking groups to apply.

What we offer you

We promise to provide you with rewarding work where you will be part of a passionate team contributing to our important mandate of protecting the public. As a member of the team, you can expect to be working in a collaborative, team-based environment, and treated in a respectful and professional manner.

Working with us allows you to enjoy flexible hybrid work. This position is located in Vancouver, but you’ll be able to work remotely up to 3 days a week. Our office is closed for the 11 statutory holidays in B.C. as well as Easter Monday and Boxing Day.

Key Responsibilities

• Providing administrative support, including drafting agendas, taking minutes, scheduling meetings and appointments, document management, including editing and formatting documents, preparing reports, records, statistics and statements, meeting minutes and other written materials.
• Creating, processing and maintaining a wide variety of files, records, spreadsheets and related materials in accordance with BCCNM policies and procedures.
• Composing replies to routine correspondence; writing, proofreading and preparing a variety of materials.
• Processing a variety of financial transactions, including preparation and submission of receipts, expenses, invoices, bills and purchase orders.
• Performing data entry to process materials such as registrant records, employer records and financial information.
• Planning events such as conferences, focus groups, general meetings, and travel – confirming attendees, booking meeting rooms, flights, hotel reservations, refreshments, etc.
• Ordering stationery supplies and services as needed.
• Maintaining confidentiality.

Education & Skills

• Have at least four years of related experience, and carry at least a high school diploma and business college certificate, or equivalent.
• Demonstrate advanced skills in standard office software applications, in particular, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Visio).
• Ability to learn software programs and to become familiar with software upgrades at an advanced level.
• Be able to type at least 60 wpm.
• Ability to take initiative and exercise independence of judgment and action with minimal supervision.
• Ability to organize and prioritize own work with minimal supervision.
• Ability to deal effectively and efficiently with registrants, members of the public and staff.
• Ability to follow policies, procedures, practices, and directions as related to the duties of the job.
• Maintain confidentiality and discretion of information received while performing regular work functions.
• Effective communication, collaboration skills and customer service skills.
• Fosters and maintains an organizational culture that promotes mutual respect, teamwork, and service excellence.

How to apply

If you are interested in this position, please apply online by 11 : 59pm on January 9, 2025. To see a full list of our current opportunities or to learn more about working with the BC College of Nurses & Midwives, please visit our website at Careers at BCCNM .

As part of our hiring processes, please note that all final candidates undergo technical testing through a third-party agency.

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