Administrative Assistant - Board and Executive Support

CA-Procom; Calgary; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading non-profit organization seeks an Administrative Assistant to support executive operations. This full-time role, based in downtown Calgary, involves assisting the CEO and facilitating board governance while managing crucial administrative tasks. Candidates should have 5+ years of experience and a diploma in Business Administration, demonstrating high professionalism and strong organizational skills.

Qualifications

• 5+ years in an Executive Assistant / senior administrative role.
• High degree of professionalism, business judgment, tact, and diplomacy.
• Strong organizational, calendarizing, and document management skills.

Responsibilities

• Provide administrative support to the CEO and manage the calendar.
• Coordinate board activities and logistics for executive meetings.
• Draft documents and organize materials for meetings.

Skills

Organizational skills

Communication skills

Problem-solving

Professionalism

Education

Business Administration Diploma or equivalent

Tools

Microsoft Office

Adobe Acrobat

Video conferencing platforms

Job description

Administrative Assistant - Board and Executive Support On behalf of our Non-Profit client, Procom is searching for an Administrative Assistant - Board and Executive Support for a full-time role. This position is primarily onsite with the possibility of 1 day remote at our client’s downtown Calgary office. Administrative Assistant - Board and Executive Support - Job Description : The Administrative Assistant - Board and Executive Support provides high-level administrative support to the CEO and facilitates board governance. This role involves coordinating board activities, offering executive assistance, and managing general administrative tasks to ensure efficient operations. Administrative Assistant - Board and Executive Support - Responsibilities :

• Provide administrative and office management support to the CEO
• Manage CEO’s calendar and meeting preparedness
• Coordinate logistics for executive and leadership meetings
• Draft documents, correspondence, and briefing materials for the CEO
• Organize and prepare documents for CEO’s signature
• Support board meetings including logistics, materials, minutes, and records
• Maintain board documentation and coordinate onboarding
• Provide reception and front desk support including greeting guests and processing payments for a low-volume reception area.
• Prepare agendas and minutes for internal meetings
• Coordinate room bookings, respond to facility issues, and support agency events
• Support ad-hoc projects and ensure quality assurance compliance Administrative Assistant - Board and Executive Support - Mandatory Skills :
• 5+ years in an Executive Assistant / senior administrative role
• Business Administration Diploma or equivalent
• High degree of professionalism, business judgment, tact, and diplomacy
• Strong organizational, calendarizing, and document management skills
• Intermediate to advanced skills in Microsoft Office, Adobe Acrobat, and video conferencing platforms
• Excellent written communication skills, including writing, editing, and proofreading
• Demonstrates initiative and problem-solving abilities Administrative Assistant - Board and Executive Support – Nice-to-Have Skills :
• Experience in the non-profit sector
• Ability to work collaboratively with various stakeholders
• Strong personal alignment with Organization values : compassion, courage, family, excellence, and humility
• Adept in developing and maintaining strong relationships with various stakeholders Administrative Assistant - Board and Executive Support – Assignment Length : This is a permanent position. Administrative Assistant - Board and Executive Support - Start Date : ASAP Administrative Assistant - Board and Executive Support - Assignment Location : Calgary, Alberta, Canada; primarily onsite with the possibility of 1 day remote.

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