Administrative Assistant - Barrie, ON - 18.75 Hours

Scotiabank; Barrie; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is searching for a dedicated Administration Assistant to join their dynamic team. In this pivotal role, you will provide essential administrative support to District Vice Presidents, ensuring efficient operations across multiple branches. Your responsibilities will include managing schedules, coordinating communications, and assisting with expense management. The ideal candidate will possess strong organizational and communication skills, along with a keen attention to detail. This is a fantastic opportunity to contribute to a thriving team within a supportive and inclusive environment, where your efforts will directly impact the success of the organization.

Qualifications

• Proficiency in Microsoft Office Suite is essential.
• Strong organizational and communication skills are required.
• Experience in administrative roles is preferred.

Responsibilities

• Provide administrative support to District Vice Presidents.
• Manage schedules, travel, and meetings for DVPs.
• Assist with district reporting and expense management.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Attention to detail

Organizational skills

Communication skills

Interpersonal skills

Bookkeeping

Budgeting

Education

Undergraduate degree in business or related field

Tools

Lync

Job description

Requisition ID: 224928

Join a purpose-driven, results-oriented team within an inclusive, high-performing culture.

The Administration Assistant plays a key role in the success of districts within a Canadian Banking Region by providing efficient administrative and operational support to District Vice Presidents (DVPs). This support enables DVPs to maximize their time in the market, leading and coaching their teams.

Accountabilities

1. Provide administrative support to DVPs, including:
   • Managing schedules, travel, branch visits, and meetings
   • Coordinating and facilitating communication releases, liaising with involved groups for timely, accurate delivery, and maintaining distribution lists
   • Providing PC support: composing correspondence, creating documents, proofreading, and system backups
   • Tracking recognition programs such as Applause
   • Monitoring and ordering office supplies
2. Support district reporting and expense management, including:
   • Reconciling and submitting DVPs’ monthly expenses
   • Reconciliation and tracking of district budgets and expenses
   • Assisting with forms, templates, and reporting with proper documentation
3. Support district activities as directed by DVPs, including:
   • Assisting with goal setting, profit planning, and recognition programs
   • Planning and supporting district meetings and events, including venue, logistics, and post-event follow-up
   • Coordinating new branch opening celebrations
   • Supporting Bank-wide initiatives and district Business Continuity planning
4. Support district and local activities, including:
   • Managing philanthropic requests and participation
   • Tabulating campaign results
   • Managing event tickets and invitations
   • Identifying opportunities for district representation in local activities
   • Ensuring compliance with risk management and conduct standards
   • Fostering a high-performance, inclusive work environment

Success in this role is measured by:

• Support to the Toronto Centre district
• Managing approximately 18-22 branches and reporting to DVP
• Working independently with minimal supervision, exercising discretion in daily activities

Qualifications

• Proficiency in Word, Excel, PowerPoint, Outlook, and Lync
• High accuracy, attention to detail
• Understanding of bookkeeping, budgeting, and expense management
• Strong organizational, communication, and interpersonal skills
• Discretion in handling confidential information
• Knowledge of retail banking products, policies, and systems
• Administrative experience is preferred
• Undergraduate degree in business or related field is a plus

Location: Barrie, Ontario, Canada

Scotiabank is committed to diversity and inclusion. If accommodations are needed during the recruitment process, please inform our Recruitment team. Only online applications will be considered. We appreciate all applicants’ interest; only those selected for an interview will be contacted.