Administrative Assistant at York Montessori School

Montessori Teachers College; Richmond Hill; On-site; CAD 40,000 - 50,000; Full time

Benefits offered by this job

Competitive salary and benefits

Opportunities for professional development

Supportive work environment

Job summary

Montessori Teachers College is looking for a dedicated Administrative Assistant to support our school operations in York Region, Richmond Hill. You will manage communications with parents, maintain student records, and ensure smooth school operations. Ideal candidates will possess strong organizational skills and effective communication abilities.

Join us in a nurturing and supportive environment that values child-centered education. We offer competitive salary and opportunities for professional development. Apply today!

Qualifications

• Experience in an administrative role, preferably in a school or educational setting.
• Strong organizational and multitasking skills – able to handle multiple priorities efficiently.
• Excellent written and verbal communication skills.

Responsibilities

• Manage incoming emails and respond to general parent inquiries.
• Maintain student records, attendance logs, and staff schedules.
• Schedule meetings and appointments as needed.

Skills

Administrative experience

Organizational skills

Communication skills

Proficiency in Google Workspace

Problem-solving

Education

Experience in an educational setting

Current Standard First Aid, CPR, and AED certification

Tools

Google Workspace

Microsoft Office

School management software

Job description

Role Summary

York Montessori School is a well‑established Montessori school dedicated to fostering a nurturing, child centered learning environment. We are seeking a highly organized and proactive Administrative Assistant to support our school and ensure smooth daily operations. This role is ideal for someone who thrives in an educational setting, has excellent communication skills, and is passionate about creating an efficient and welcoming school environment.

Key Responsibilities

• Communication & Parent Support
  • Manage incoming emails and respond to general parent inquiries
  • Handle enrollment applications, schedule tours, and process admissions paperwork
  • Communicate reminders, newsletters, and announcements to parents
  • Act as the first point of contact for non‑urgent parent concerns
• Administrative & School Operations
  • Maintain student records, attendance logs, and staff schedules
  • Assist in coordinating school events, field trips, and parent‑teacher conferences
  • Handle school supply orders and inventory
  • Ensure compliance with regulatory requirements and documentation
• Scheduling and Coordination
  • Schedule meetings and appointments as needed
  • Organize training sessions and professional development days
  • Oversee school calendar updates and internal scheduling
• Staff & Internal Support
  • Ensure smooth communication between different departments and staff members
  • Support administration with clerical tasks such as data entry and report preparation
  • Maintain organized digital and physical filing systems

Key Skills and Qualifications

• Experience in an administrative role, preferably in a school or educational setting
• Strong organizational and multitasking skills – able to handle multiple priorities efficiently
• Excellent written and verbal communication skills
• Proficiency in Google Workspace or Microsoft Office
• Problem‑solving mindset – able to work independently and take initiative
• High level of professionalism and confidentiality when handling sensitive school records
• Ability to work collaboratively with teachers, staff, and parents
• Experience in a Montessori school or understanding of Montessori principles (preferred but not required)
• Knowledge of school management software (e.g., Transparent Classroom, TUIO)
• Current Standard First Aid, CPR, and AED certification
• Current Vulnerable Sector Police Record Check

Why Join Us?

• Be part of a passionate, child‑focused Montessori team
• Work in a positive and supportive school environment
• Competitive salary and benefits
• Opportunities for professional development and growth

How to Apply

Interested candidates should submit their resume and a cover letter detailing their relevant experience and why they are a great fit for this role. Please email your application and cover letter, with the subject line: "Administrative Assistant Application" to [e-mail].