Administrative Assistant and Receptionist

ZSA Canada; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player in staffing and recruiting is looking for a bright and personable Administrative Assistant and Receptionist to join their dynamic Toronto team. This dual role offers a fantastic opportunity to gain experience in recruitment while working in a fast-paced environment. You will be responsible for a variety of administrative tasks, including organizing records, coordinating interviews, and managing front desk operations. If you have a keen eye for detail and excellent communication skills, this role is perfect for you. Join a friendly team that values growth and initiative, and make a significant impact in the recruitment world.

Qualifications

• Degree or diploma in administration or related field, or equivalent experience.
• Strong oral and written communication skills with attention to detail.

Responsibilities

• Prepare and edit correspondence, maintain records and files.
• Coordinate interviews and manage HR administrative duties.

Skills

Oral Communication

Written Communication

Attention to Detail

Computer Skills

Proofreading

Education

Degree or Diploma in Administration

Related Work Experience

Job description

Administrative Assistant and Receptionist

1 day ago Be among the first 25 applicants

Location: Toronto

Looking to get your foot in the door to the exciting world of recruitment? Want to work in a fast-paced environment with a collegial team?

ZSA Legal Recruitment seeks a bright and personable individual to join its successful Toronto team in an exciting dual role: Administrative Assistant and Receptionist. A high level of professionalism, strong oral and written communication skills, and excellent attention to detail are all essential.

Responsibilities

In your role as Administrative Assistant, you will be responsible for:

• Preparing, reviewing and editing various forms of correspondence.
• Organizing, maintaining and coordinating records and files.
• Coordinating interviews between ZSA’s recruiters, clients, and candidates, reviewing candidate interview notes, and extracting and entering information in ZSA’s database.
• HR administrative duties using an automated portal.
• Filing and other duties as assigned.

In addition to your Administrative Assistant responsibilities, you will also be ZSA’s Receptionist on a part-time basis (3 days per week). In this role you will be responsible for:

• Greeting all visitors to the Toronto office in a friendly and professional manner.
• Handling incoming calls and transferring to the appropriate person.
• Managing inbound and outbound mail, including priority post, packages, courier services and other correspondence.
• Scheduling interviews and meetings including booking office boardrooms.

Your Qualifications

The successful candidate will have a degree or diploma in administration, business or a related field, or related work experience. The ideal candidate will possess strong computer skills, superior telephone manners, the ability to deal with people sensitively, tactfully and professionally, and strong writing, editing and proofreading abilities.

Apply Now!

ZSA provides a great environment for individuals who want to learn, grow and play a key role on a friendly team. If you thrive in a fast-paced environment yet can take initiative when the day-to-day slows down, we would like to talk to you about this opportunity!

Please send your CV to Tanya Howes at [e-mail] with subject heading ‘Administrative Assistant & Receptionist’.

We thank all applicants, but only those selected for an interview will be contacted.

Seniority Level

Associate

Employment Type

Full-time

Job Function

Administrative

Industries

Staffing and Recruiting