Administrative Assistant, Administration Office

Mon Sheong; Richmond Hill; On-site; CAD 40,000 - 55,000; Full time

Job summary

An established organization is seeking an Administrative Assistant to provide support to the Administrator and assist in the overall operations of the Home. Key responsibilities include coordinating programs, providing clerical support, and training receptionists. Candidates should possess post-secondary education, excellent interpersonal and communication skills, and a genuine interest in caring for vulnerable populations. Proficiency in English and Chinese is required.

Qualifications

• Post-Secondary education from a recognized Community College or University.
• Ability to work independently and exercise initiative and judgment.
• Genuine interest in caring for the elderly and the disabled.

Responsibilities

• Coordinate and monitor programs and services.
• Provide administrative support including reception and clerical work.
• Train and supervise receptionists.

Skills

Interpersonal skills

Communication skills

Initiative

Teamwork

Knowledge of dietary needs

Proficiency in English

Proficiency in Chinese

Education

Post-Secondary education

Job description

Reporting to the Administrator of the Home, the incumbent is responsible for providing administrative assistance to the Administrator in order to support overall operations. The incumbent is also responsible for providing guidance and support to the receptionists.

Main Duties:

• Coordinate and monitor programs and services.
• Provide administrative support including but not limited to, reception and clerical support, and record management.
• Provide training, supervision, and support to all receptionists and ensure a smooth operation of the reception desk.
• Monitor and maintain office equipment as well as inventory and stationary supplies on a regular basis.
• Prepare monthly reports including but not limited to, records of volunteer services and status reports.
• Maintain the employee filing system of the Home; update and maintain records and files as required.
• Compile income summaries on an annual basis and prepare timesheets for each payroll period.
• Prepare employee badges while coordinating with the Administrator and other department heads to ensure that employment agreements and recruitment documents are issued to new employees.
• Attend and prepare minutes for Management meetings, general staff meetings, and other meetings as assigned on a regular basis.
• Assist in fire drills by assuming the role of a fire warden in case of an emergency.
• Other duties as assigned from time to time.

Qualifications:

• Post-Secondary education from a recognized Community College or University.
• Excellent interpersonal and communication skills.
• Genuine interest in caring for the elderly and the disabled.
• Ability to work independently and exercise initiative and judgment.
• Ability to work as a member of a multidisciplinary team to ensure the well-being of long-term care residents.
• Knowledge of the dietary needs of Chinese residents in the LTC facility.
• Proficiency in English and Chinese.

Note: We thank you all candidates for their interests. However, only those selected for interviewers will be contacted. No telephone calls please.

Disclaimer: Mon Sheong Foundation is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.