Administrative assistant, Administration

Desjardins Group; Montreal; Hybrid; CAD 40,000 - 70,000; Full time

Job summary

An established industry player seeks an organized and proactive administrative assistant to support management activities. In this dynamic role, you will coordinate schedules, manage communications, and assist in various administrative tasks. Your ability to communicate effectively and adapt to different stakeholders will be crucial. Enjoy a competitive salary, flexible vacation, and a defined benefit pension plan, all while contributing to a diverse and inclusive workplace. This is an excellent opportunity for those looking to make a meaningful impact in a supportive environment.

Benefits

Competitive Salary

Annual Bonus

4 Weeks Flexible Vacation

Defined Benefit Pension Plan

Group Insurance

Health and Wellness Reimbursement

Telework Equipment Reimbursement

Qualifications

• Minimum of three years of relevant experience in administrative roles.
• Ability to communicate effectively and adapt to various situations.

Responsibilities

• Provide administrative support to management and coordinate activities.
• Handle secretarial tasks including document production and revisions.
• Participate in budget preparation and monitor expenses.

Skills

Effective Communication

Interpersonal Skills

Planning and Alignment

Situational Adaptability

Tech Savvy

Education

Trade School Diploma

Job description

As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a vice-president. You also provide administrative support to other members of your unit as needed. You help coordinate, plan and prioritize your unit’s management activities. You interact with many different stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential. More specifically, you will be required to:

• Carry out various secretarial activities, including writing, layout, updating, production and linguistic revision of information documents from the various sectors

• Carry out various administrative tasks related to internal management (sales follow-up, dashboard, expense account follow-up, inventory and material management, performance evaluations, etc.)

• Support the manager in the management and follow-up of his/her agenda, calls, emails and mail

• Prepare and attend various meetings, including those of the management committee. Write up the minutes and ensure the follow-up of these meetings

• Participate in the logistical organization of various events (team meetings, committees, assemblies, travel, public relations activities, etc.)

• Collaborate in the preparation of the annual budget and budget monitoring during the year (analysis and justification of variances).

What we offer*

• Competitive salary and annual bonus

• 4 weeks of flexible vacation starting in the first year

• Defined benefit pension plan that provides predictable, stable income throughout retirement

• Group insurance including telemedicine

• Reimbursement of health and wellness expenses and telework equipment

*Benefits apply based on eligibility criteria.

What you bring to the table

• Trade school diploma in a related field

• A minimum of three years of relevant experience

• Please note that other combinations of qualifications and relevant experience may be considered

• Knowledge of French is required

Communicates effectively, Interpersonal Savvy, Plans and aligns, Situational adaptability, Tech savvy

#LI-Hybrid

Trade Union (If applicable)

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Job Family

Administration (FG)

Unposting Date

2025-05-2