Administrative Assistant | Adjoint(e) administratif(ve)

New Brunswick Environmental Network; New Brunswick; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading organization in New Brunswick is seeking a dynamic Administrative Assistant to support their environmental and food systems initiatives. The role involves office management, database maintenance, and communication tasks in a collaborative environment. Ideal candidates will have strong computer skills, be bilingual, and possess a friendly demeanor. This position offers a flexible work schedule and competitive pay.

Benefits

Higher-than-industry-standard paid time off

Training opportunities

Flexible work schedule

Generous health benefits package after probation

Qualifications

• At least two years experience in an office environment.
• Bilingual in English and French.
• Friendly and personable.

Responsibilities

• Manage office tasks including phone calls and emails.
• Maintain database and contact information.
• Assist with website updates and organizing meetings.

Skills

Excellent computer skills

Excellent communications skills

Initiative

Tools

Google Workspace

MS Office

CiviCRM

Joomla

Canva

Zoom

Slack

Job description

We are excited to announce a unique collaboration between the New Brunswick Environmental Network (NBEN) and Food For All NB | Aliments pour tous NB (FFA), two bilingual, provincial organizations connecting environmental and food systems leaders and champions across the province to make change. Together, we are seeking a dynamic and versatile Administrative Assistant to join our teams. This innovative role is designed to leverage resources, share expertise, and amplify our impact on both environmental and food systems-related issues in New Brunswick.

Employers

• The NBEN (nben.ca) is a dynamic and innovative organization that functions as the New Brunswick environmental movement’s “central station” – a hub that serves to convene and connect people working on environmental issues in the province. The network is the heartbeat of New Brunswick’s environmental movement, with a mission “to encourage and facilitate networking and communication among member groups to advance their work, to protect the Earth, to promote ecologically sound ways of life and to strengthen the environmental movement in New Brunswick.”
• Food For All (foodforallnb.ca) envisions a New Brunswick that is informed, connected, and engaged in food security for all. It provides leadership in the advancement of food security by increasing knowledge on food security (INFORM), strengthening networks for coordination of efforts across sectors & regions (CONNECT), and increasing engagement toward comprehensive food actions & policy (ENGAGE).

Salary and benefits : Up to $24 depending on experience. NBEN and FFA are extremely supportive and collaborative workplaces, offering higher-than-industry-standard rates of paid time off, training opportunities, and a flexible work schedule. After a probationary period of 6 months, the organizations will offer a generous health benefits package.

Term of employment : 37.5 hours / week This is a contract position of one year. You will work in a dog-friendly Moncton office. Work hours are Monday to Friday during flexible office hours, with occasional evening and weekend work for special events.

Location : Moncton, New Brunswick. Both office spaces are located in the same building. The NBEN is on the second floor and Food For All is on the third floor of a building only accessible at this time by a flight of stairs, with four gender-neutral washrooms and two kitchenettes on site. Please contact us about our masking policies or office accessibility if you have questions or concerns regarding COVID-19 safety or other health or physical accommodations you may require.

Job responsibilities will include :

• Office management, including responding to phone calls and emails, ensuring office supplies are stocked and available when needed, maintaining equipment such as photocopiers and printers, and interacting with technical support when needed.
• Database management including maintaining contact information and email lists.
• Ensuring that members renew their memberships in a timely manner.
• Website updates including posting calendar events, news items, resource directory, mapping platform, and other updates as needed.
• Assistance with organizing meetings and teleconferences.
• Assisting the Communications Manager in streamlining communications.
• Other administrative tasks as assigned.

Job requirements :

• At least two (2) years experience in an office environment,
• Excellent computer skills (including knowledge or willingness to learn Google Workspace, MS Office, CiviCRM, Joomla, Canva, Zoom, Slack),
• Ability to take initiative and work independently,
• Excellent communications skills in both official languages (English and French),
• Friendly and personable,
• Driver’s license.

Assets :

• Experience working in the non-profit sector
• Experience in website updating and / or database management

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