Administrative Assistant / Adjoint(e) Administratif(ve)

Sedgwick Claims Management Services Ltd; Montreal; On-site; CAD 38,000 - 50,000; Full time

Job summary

A leading company in the insurance industry seeks an Administrative Assistant in Montreal. This role involves providing essential administrative support, preparing documents, and managing office duties. Candidates should possess strong communication and organizational skills with a high school diploma or GED. This opportunity offers career growth in a supportive work environment.

Qualifications

• One year of experience in general office administration or equivalent.
• Preferred experience with an insurance company, broker, or consultant.
• Excellent oral and written communication skills.

Responsibilities

• Producing reports, correspondence, and maintaining filing systems.
• Processing invoices and maintaining unit attendance records.
• Making travel arrangements and ordering supplies.

Skills

Communication

Organizational skills

Analytical skills

Interpersonal skills

Education

High school diploma or GED

Tools

Microsoft Office

Job description

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We want to share with you our policy to what personal information we may collect, how we may use this information and other important areas relating to your privacy and data protection. Please find below links to the policies that apply to all internet sites and applications of Sedgwick and its groups of companies.

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Administrative Assistant / Adjoint(e) Administratif(ve)

Apply locations Montreal time type Full time posted on Posted 10 Days Ago job requisition id R62081

By joining Sedgwick, you'll be part of something truly meaningful. It’s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there’s no limit to what you can achieve.

Newsweek Recognizes Sedgwick as America’s Greatest Workplaces National Top Companies

Certified as a Great Place to Work

Fortune Best Workplaces in Financial Services & Insurance

Administrative Assistant / Adjoint(e) Administratif(ve)

PRIMARY PURPOSE: To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
• Provides back-up telephone support.
• Processes invoices and billings;maintains records.
• Maintains unit attendance records, library and/or manuals.
• Records meeting minutes.
• Makes travel arrangements.
• Maintains adequate supply inventory;orders supplies as needed.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.
• Supports the organization's quality program(s).

QUALIFICATIONS

Education & Licensing
High school diploma or GED required.

Experience
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.

Skills & Knowledge

• Excellent oral and written communication, including presentation skills
• PC literate, including Microsoft Office products
• Analytical and interpretive skills
• Strong organizational skills
• Good interpersonal skills
• Ability to work in a team environment
• Ability to meet or exceed Performance Competencies

WORK ENVIRONMENT
When applicable and appropriate, consideration will be given to reasonable accommodations.

Mental:Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Physical:Computer keyboarding, travel as required

Auditory/Visual:Hearing, vision and talking

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances.Management retains the discretion to add or to change the duties of the position at any time.

OBJECTIF PRINCIPAL: Apporter un soutien administratif, y compris la préparation de la correspondance et des rapports, le classement et d’autres activités générales de soutien au bureau.

FONCTIONS ESSENTIELLES et RESPONSABILITÉS

• Produire de la correspondance, des rapports et d’autres documents; classer des documents, tenir et suivre le dossier d’attente, faire des photocopies, etc.

• Fournir une assistance téléphonique d’appoint.

• Traiter les factures; tenir des registres.

• Tenir les registres de présence de l’unité, la bibliothèque de documents et/ou les manuels.

• Consigner les procès-verbaux des réunions.

• Organiser les déplacements.

• Maintenir un inventaire de fournitures adéquat; commander des fournitures au besoin.

AUTRES FONCTIONS et RESPONSABILITÉS

• S’acquitter d’autres fonctions attribuées.

• Prendre en charge le(s) programme(s) de qualité de l’organisation.

QUALIFICATIONS

Formation et accréditations

• Diplôme d’études secondaires requis

Expérience

• Une (1) année d’expérience en administration générale de bureau, ou combinaison équivalente d’études et d’expérience requis. Préférence pour les candidats ayant de l’expérience auprès de compagnies d’assurance, de courtiers ou de consultants.

Compétences et connaissances

• Excellente communication orale et écrite, avec des compétences de présentation

• Connaissances informatiques, y compris les produits Microsoft Office

• Compétences d’analyse et d’interprétation

• Solides compétences organisationnelles

• Bonnes aptitudes interpersonnelles

• Capacité à travailler efficacement dans un environnement d’équipe

• Capacité à atteindre ou dépasser le niveau de rendement attendu

Les déclarations contenues dans ce document sont destinées à décrire la nature générale et le niveau du travail effectué par un collègue affecté à ce poste. Elles ne constituent pas une liste exhaustive de fonctions, de devoirs ou de variantes locales. La direction se réserve le droit d’ajouter ou de modifier à sa discrétion les fonctions du poste en tout temps.

Nous nous sommes engagés à mettre en place des processus de recrutement et de sélection inclusifs et sans obstacles. Si l’on vous contacte pour une offre d’emploi, veuillez communiquer avec les Ressources collègues si vous avez besoin de mesures d’adaptation.

Sedgwick est un employeur soucieux de l’égalité des chances

Sedgwickis an Equal Opportunity Employer.

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Sedgwick retains the discretion to add or to change the duties of the position at any time.

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