Administrative Assistant - 9 Month Contract - Toronto, ON

March of Dimes Canada; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

March of Dimes Canada seeks an administrative support member for their Community Support Services team in Toronto. This crucial role involves ensuring operational efficiency and enhancing service delivery to clients. Ideal candidates have a degree or diploma, with at least a year of relevant experience and proficiency in Microsoft Office tools.

Benefits

Industry-leading employment incentives

Support for professional growth

Empathetic work culture

Qualifications

• Minimum 1 year of administrative experience in a large organization.
• Strong attention to detail and ability to multitask under pressure.

Responsibilities

• Provide vital administrative support to ensure smooth operations.
• Respond to internal/external information requests and prepare reports.
• Manage files in a case management system and process invoices.

Skills

Attention to detail

Organization

Multitasking

Confidentiality

Education

Degree or diploma in related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe

Job description

You’ll feel great about a career with March of Dimes Canada

At March of Dimes Canada, our collective work matters. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide.

Our Community Support Services (CSS) team provides essential services that enable our clients to thrive. Whether their disability is physical, the result of brain injury, or aging, our more than 2,000 team members assist clients in their homes and across communities, to live as independently as possible.

The opportunity

As part of our Community Support Services (CSS) team, you’ll provide vital administrative support to ensure smooth operations and high-quality service delivery to clients across the Toronto region.

Key Responsibilities

Respond to internal/external information requests and sort incoming mail

Prepare and distribute reports, requisitions, and purchase orders

Schedule meetings, arrange travel, and conduct research

Answer and direct calls/messages professionally

Draft memos, reports, presentations, and agreements

Proofread documents for accuracy and compliance

Organize and record meeting minutes

Manage files in a case management system and process invoices

Support special projects and provide backup to other admin staff

Qualifications & Experience

Degree or diploma in a related field

Minimum 1 year of administrative experience in a fast-paced, large organization

Strong attention to detail, confidentiality, and organization

Ability to multitask under pressure and collaborate across all levels of staff

Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe

Location: 151 Mill St Toronto ON

Wage: $24.00 -$25.00

How to apply

Please submit your resume by June 28, 2025.

Questions about working at March of Dimes Canada?

Whether starting or advancing your career with us, you’ll feel great knowing that you’re:

Contributing to our important mission:creating real change for people with disabilities

Joining aleading national charitywith a history of impact and a future full of possibility

Enjoyingindustry-leading employment incentives and benefits

Supported in yourprofessional growth, development, and success

Included in ourempathetic and supportive work culture

Learn more about why we’re a great employer atmarchofdimes.ca/careers.

For general inquiries, you can reach us at [e-mail]

We value the health & safety of our employees!

MODC is committed to ensuring a healthy and safe work environment. We encourage all current and prospective employees to receive Covid-19 vaccinations and booster doses as recommended by Public Health. This reflects our dedication to safeguarding the health and wellbeing of our workforce.

Need accommodations? We're here to help!

MODC is committed to a workforce that is reflective of the diverse populations we serve. We welcome applications from qualified individuals from all backgrounds and abilities.In accordance with accessibility and human rights legislation across Canada, MODC will provide accommodations to job applicants with disabilities and other protected needs. If you require accommodation, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable, accessible, and barrier-free.

Our Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) approach

MODC is dedicated to building and advancing an inclusive and welcoming culture. It’s also why we’re focused on attracting, retaining, and supporting diverse people. Thanks to our progressive practices, team members of all abilities and backgrounds are encouraged to access the opportunities and supports they need to grow, thrive, and succeed. Our READI approach is rooted in our shared belief that championing equity and empowering ability starts by investing in our team members— and in our shared culture — so that we all feel included, safe, and confident at work every single day.