Administrative Assistant (6 month contract, up to 20 hours per week / remote within Canada)

VistaVu; Calgary; Remote; CAD 45,000 - 55,000; Full time

Job summary

A high-growth technology company in Calgary seeks an Administrative Assistant for its Marketing team. The successful candidate will perform data entry, maintain records within HubSpot, and support marketing operations. This fully remote role offers career growth opportunities in a collaborative environment that emphasizes core values.

Benefits

Fully remote role

Career development opportunities

Inclusive and equitable work environment

Qualifications

• 1+ years experience in administrative roles or data entry.
• Familiarity with CRM systems, preferably HubSpot.
• Strong attention to detail and comfort with digital tools.

Responsibilities

• Perform daily data entry and data hygiene tasks within HubSpot.
• Execute administrative marketing support tasks.
• Monitor and maintain internal documentation.

Skills

Attention to Detail

Time Management

Client Engagement

Self-Motivated

Collaborative

Tools

HubSpot

Microsoft Excel

Google Sheets

Job description

VistaVu Solutions is an employee-owned tech company on a high growth curve. We deliver full lifecycle ERP implementations, transformation projects, and responsive support through our partnerships with SAP S / 4HANA Cloud, SAP Business One, SAP Business ByDesign, Boomi, and Amazon Web Services to mid-market companies in a broad range of industries primarily within the United States and Canada. Our industry-specific expertise, product extensions, and award-winning services help our customers

RUN GREAT!

It's our people that make VistaVu unique and different from other technology solution providers. We are intelligent, caring, driven and committed to the vision. We advocate for our customers and earn their trust by understanding their business, using proven processes to serve their needs, and delivering a high return on investment. Our core values shape our culture, define our character, and guide how to make decisions across every level of our organization.

Our Core Values

• Results : You want to work in a company based on meritocracy where your results determine your trajectory (not time served).
• Trust : When your manager gives you something you use your critical thinking and proactive mindset to find a way to get it done and done well.
• User Experience : You appreciate what good customer experience looks like and are driven to consistently go above and beyond for the customer.
• Embrace Change : You thrive within a dynamic and evolving organization.
• Growth : You are consistently investing into and upgrading your skills and experiences.
• Gratitude : You want to feel appreciated, and you look to say thank you loudly and often to others on the team.

The Opportunity

VistaVu is seeking a Administrative Assistant to join our Marketing team. The successful candidate will be responsible for maintaining clean, accurate, and up-to-date records within HubSpot and support the marketing team with essential administrative functions. This role ensures data integrity across systems, enabling informed decision-making, effective lead tracking, and smoother campaign execution..

How do you know you are a fit?

• You thrive in a collaborative environment.
• You are a team player.
• You are self-motivated, and results driven.
• You are good requirement-gathering skills.
• You have good strategic planning and time management skills.
• You have strong client engagement abilities.

What will you be doing?

• Perform daily data entry and data hygiene tasks within HubSpot (e.g., deduplication, updating contact records, verifying account info).
• Execute administrative marketing support tasks (e.g., uploading documents, updating campaign tracking sheets).
• Monitor and maintain internal documentation (e.g., SOPs, CRM usage guidelines).
• Flag inconsistencies and collaborate with team members to improve database and process accuracy.
• Assist with basic report generation and dashboard upkeep under direction.
• Support the execution of marketing operations as needed, including scheduling, asset management, and basic email list prep.

What experience do you need?

• 1+ years of experience in administrative roles or data entry.
• Familiarity with CRM systems (preferably HubSpot, but others accepted).
• Strong attention to detail and consistency in repetitive tasks.
• High comfort working with spreadsheets and digital tools.
• Potential to learn light marketing operations (e.g., campaign scheduling, form tracking).
• Exposure to broader marketing workflows and tools for professional growth.
• Detail-Oriented : Catches errors, maintains clean records, and ensures accurate entry.
• Accountable : Follows through on assigned tasks independently and reliably.
• Organized : Keeps systems and files structured for ease of access and reference.
• Process-Driven : Follows SOPs and looks for improvements to streamline routine tasks.
• Team Player : Supports others without need for constant direction; receptive to feedback

Additional skills required

• HubSpot (basic to intermediate level)
• Microsoft Excel / Google Sheets
• Task tracking (e.g., via project management tools like Trello, Asana, or ClickUp)
• Documentation maintenance

What's in it for you?

• Fully remote role - Work from anywhere in Canada
• Influence the financial management, structure and direction of our rapidly growing mid-market business.
• Work with great people in an environment where we live our core values.
• Growth as we provide you challenges and opportunities to advance your career development and training.

At VistaVu Solutions, we are committed to an inclusive and equitable workforce that values, represents and supports the communities in which we work and live. We welcome people from all backgrounds, ethnicities, cultures, and experiences and are committed to maintaining a respectful work environment that also supports the diverse needs of our employees. We encourage applications from all individuals including those who are Indigenous, members of visible minority groups, of varied abilities, persons of any sexual orientation or gender identity and expression, as well as with any other dimension of diversity.

VistaVu will make reasonable accommodations for qualified applicants who would require accommodation in applying for this role or throughout our hiring process unless undue hardship would result. Any applicant who requires accommodation should contact VistaVu's hiring team via Isarta. The applicant should advise VistaVu what accommodations they need to participate in the process.