Administrative Assistant - 5 Month Contract

Elby Professional Recruitment; Hamilton; On-site; CAD 60,000 - 80,000; Part time

Job summary

An established recruitment agency is looking for an Administrative Assistant to enhance the operations within a busy department. This role demands expertise in event coordination, budgeting, and providing crucial executive support. Candidates should have at least four years of related experience and a diploma in Office Administration. Proficiency in office and financial software is essential. Join a collaborative team where you can make a real impact and contribute to operational success.

Qualifications

• 4+ years of relevant administrative experience.
• Strong organizational, communication, and multitasking skills.
• Discretion with confidential information and sound judgment.

Responsibilities

• Manage daily administrative operations and prioritize office workflows.
• Coordinate calendars, meetings, and event logistics.
• Support budgeting, reporting, and financial reconciliation.

Skills

Organizational skills

Communication skills

Multitasking

Education

Diploma in Office Administration or related field

Tools

Office software

Financial tools

Job description

Posted: 07/22/2025 Employment Type: Contract Job Category: Office Administration Job Number: 6654 Pay Rate: $30-$33/hour

Job Description

Looking to bring your administrative expertise to a dynamic, fast-paced environment?

Our client is seeking a highly organized and proactive Administrative Assistantto support the day-to-day operations of a busy department. This role is ideal for someone who thrives on managing multiple priorities, improving processes, and ensuring smooth administrative workflows.

What this opportunity offers:

• A key support role within a collaborative and high-performing team
• The chance to contribute to operational efficiency and project success
• A varied workload that includes event coordination, budgeting, and executive support

Interested and qualified candidates, apply today or email Christine quoting job #6654. We thank all applicants for their interest, though only those under consideration will be contacted.

Key Responsibilities & Expertise:

• Manage daily administrative operations and prioritise office workflows
• Coordinate calendars, meetings, and event logistics
• Support budgeting, reporting, and financial reconciliation
• Draft and edit documents, reports, and correspondence
• Maintain databases, filing systems, and digital content
• Respond to complex inquiries and provide policy guidance
• Supervise short-term staff and ensure quality standards

Qualifications:

• Diploma in Office Administration or related field
• 4+ years of relevant administrative experience
• Strong organisational, communication, and multitasking skills
• Proficiency in office software and financial tools
• Discretion with confidential information and sound judgement

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