Administrative Assistant (3 Year Term)

Canadian Nuclear Laboratories; Bécancour; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support a dynamic team in a fast-paced environment. In this role, you will maintain accurate records, manage scheduling, and coordinate meetings while handling sensitive information with discretion. Your bilingual communication skills will be essential as you interact with various stakeholders. This position offers an opportunity to contribute to important projects in the nuclear sector, working alongside a dedicated team committed to advancing clean energy solutions. If you're organized, detail-oriented, and thrive in a collaborative atmosphere, this role is perfect for you.

Benefits

Paid time off (vacation, sick, personal)

Benefits effective day one

Tuition support

Pension plan

Qualifications

• Two years of experience in an administrative role or equivalent.
• Excellent written communication skills in both languages.

Responsibilities

• Maintaining office records and preparing correspondence.
• Coordinating meetings and managing schedules.
• Handling sensitive information and invoicing.

Skills

Bilingual Communication (French and English)

Microsoft Office (Word, PowerPoint, Excel)

Detail-oriented

Organization Skills

Time Management

Problem-solving

Teamwork

Education

Secondary School Graduation

Post-secondary training in Business Administration

Tools

CNL business systems

Job description

Can you envision yourself in a role where you will support a Section head, manager, and team and performing various administrative duties to ensure the smooth operation of the division? If so, our LaPrade location is looking for an Administrative Assistant to join our Heavy Water Assets team, apply today!

What will you be doing!

• Maintaining accurate office records and files/follow-up system for outstanding issues.
• Preparing correspondence, minutes, and action lists and prioritizing commitments.
• Reviewing incoming correspondence and electronic mail and taking appropriate action.
• Reviewing and updating inventory records.
• Analyzing data entries in the system.
• Managing scheduling of meetings and appointments.
• Coordinating meetings, such as booking rooms, sending invites, and ordering catering.
• Tracking and following up on actions placed on the LaPrade Section head and other division staff.
• Acting as a liaison between LaPrade Section head/Manager and division staff.
• Arranging/coordinating travel.
• Supporting tasks related to the Heavy Water inventory databases, sampling, sales, and transports.
• Handling sensitive and confidential information pertaining to all Departmental and/or Divisional staff levels.
• Classifying and submitting invoices to Accounts Payables.
• Preparing iReqs for quotes and/or purchasing orders for work material, tools, equipment, PPE&C, and services contract for LaPrade site.
• Collaborating with CNL (CRL) security department to review and complete the security clearance process for LaPrade staff, contractors, and new applications (staff and contractors).
• Managing Dosimetry paperwork.
• Recording the bubblers system data in the database.
• Uploading the Radiation Protection Compliance Reports for LaPrade.
• Responsible for regular (non-RAM) shipments and receipts on site.
• Preparing shipping documentation and receiving reports.
• Wrapping and securing the material, equipment or instrument for shipping.
• Verifying the material, equipment or instruments received on site and taking appropriate action.
• Tracking and ordering supplies.
• Photocopying/printing.
• Submitting maintenance/IT requests.
• Translating a variety of working (procedures, instructions, SOW, reports) documents from French to English or English to French.
• Ensuring reports meet CNL standards.
• Following health and safety rules.
• Other duties as assigned by your manager.
  
  

What We Are Looking For

• Education
• Secondary School Graduation.
• Post-secondary training in Business Administration is an asset.
• Experience
• Two years of experience in an administrative assistive role, or the equivalent.
• Knowledge, Skills & Abilities
• Excellent written communication skills in both French and English Language.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and, most importantly with Excel.
• Detail-oriented and comfortable working in a fast-paced office environment.
• Superior organization skills and dedication to completing projects in a timely manner.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Can work independently without supervision.
• Must be "Team" oriented with demonstrated ability to work well with others and promote a positive work environment. Demonstrated leadership skills with the ability to train and develop others.
• Demonstrates tact, diplomacy, trust, and discretion in handling of sensitive and confidential information.
• Knowledge of office management systems and procedures.
• Experience in, or willingness to be trained in, the use of CNL business systems.
• Security Clearance Eligibility Required
• Level 2 Secret requires a minimum of 7 years of verifiable history in Canada, Australia, New Zealand, the United States, and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”
  

Working Conditions

• Availability to work 4x10s (four ten-hour shifts).
  
  

Why CNL?

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pacesetters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.

We Offer a Complete Total Rewards Package

• Paid time off (vacation, sick, floater & personal);
• Benefits effective day one, that’s right, no waiting period;
• Tuition support
• and a pension!
  
  

Do Our Priorities Resonate with You?

• Clean energy for today and tomorrow.
• Restore and protect the Environment.
• Contribute to the health of Canadians.
  
  

Location:

CNL’s Gentilly-1 Prototype Reactor (shut down and partially decommissioned) is located on the Gentilly Nuclear Generating Station site on the south shore of the St. Lawrence River in Bécancour, Quebec, 100 km northeast of Montreal. Bécancour Regional County Municipality sits at the confluence of the Bécancour River, opposite Trois-Rivières, providing access to over eight different municipalities for living, work and relaxation.

CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders and partners of all racial, cultural, and ethnic identities. Read here further on our DE&I Commitment.

CNL also supports a workplace environment and a corporate culture that is built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity and Excellence which encourage equitable employment practices and career prospects inclusive of accommodations for all employees.

CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received in relation to accommodation requests will be kept confidential.

The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.