Administrative Assistant 3 - Records 6 Month Term

City of Saint John; Saint John; On-site; CAD 49,000 - 55,000; Full time

Job summary

The City of Saint John is seeking a temporary Administrative Assistant 3 for a 6-month term. This role involves managing the CPIC database, updating records related to criminal justice information, and ensuring accuracy in data management. Candidates should possess a diploma in Office Administration and excel in Microsoft Office and organizational skills. This role is perfect for detail-oriented individuals interested in government administration.

Qualifications

• Proficiency in Microsoft Office Systems and general office equipment.
• Strong organization skills and high attention to detail.
• Approved Saint John Police Force security clearance required.

Responsibilities

• Enter and modify information in the Canadian Police Information Center (CPIC) database.
• Update Criminal Justice Information Management (CJIM) where criminal records are stored.
• Verify CPIC entry with JIS and paper file in Records.

Skills

Microsoft Office Systems

Organization

Attention to detail

Education

Diploma in Office Administration

Job description

Administrative Assistant 3 - Records 6 Month Term

Administrative Assistant 3 - Records 6 Month Term

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Position Overview

Under the general supervision of the Information Services Coordinator, this temporary assignment is responsible for updating the online Canadian Police Information Centre (CPIC) database.

Competition Number

PF 25-011

Salary

$49,928.00 - $54,833.00/Year

Job Type

Temporary Full Time

Closing Date

July 15, 2025

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Position Overview

Under the general supervision of the Information Services Coordinator, this temporary assignment is responsible for updating the online Canadian Police Information Centre (CPIC) database.

Job Duties And Responsibilities

• Enter and modify information in the Canadian Police Information Center (CPIC) database
• Update Criminal Justice Information Management (CJIM) where criminal records are stored
• Removal of information (i.e. undertakings, probations, warrants, accused entries) for audit purposes
• Enter additional sentences to files as required
• Verify CPIC entry with JIS and paper file in Records to ensure accuracy
• CPIC auto corrections
  
  

Essential Qualifications

• Proficiency in Microsoft Office Systems and general office equipment
• Strong organization skills
• High attention to detail
• Approved Saint John Police Force security clearance
• Will be required to complete an on-line course to learn how to use CJIM
  
  

Education/Experience

• The successful candidate must possess a diploma in Office Administration from NBCC or Business Certificate 1 from UNB or an equivalent program.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Government Administration

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