Administrative Assistant 3 - Data Analytics & Fire Services

City of Toronto; Toronto; On-site; CAD 46,000 - 77,000; Full time

Job summary

The City of Toronto is seeking an Administrative Assistant 3 to support the Fire Services Communications, Technology & Organizational Performance Section. This permanent, full-time role reports to the Division Chief of Data Analytics and focuses on coordinating meetings, preparing reports, and handling confidential information with discretion.

You'll manage busy calendars, compile and format documents, assist with budget-related tasks and travel arrangements, and contribute to continuous

Qualifications

• Post-secondary education in office administration, business or related field, or an equivalent combination of education and experience.
• Substantial administrative support experience in a professional environment.
• Strong multi-tasking ability with accuracy and detail orientation.
• Excellent organizational, communication and customer service skills.
• Maintains confidentiality and professionalism in every interaction.

Responsibilities

• Serve as a key administrative resource for management and staff.
• Prepare, format and distribute reports, correspondence, presentations and other business documents.
• Handle sensitive and confidential information with professionalism, discretion and sound judgment.
• Coordinate meetings, appointments, interviews and events while ensuring all materials are prepared and distributed.
• Maintain organized electronic and physical records systems and ensure information is accessible when needed.
• Respond to inquiries from staff, stakeholders and the public, providing accurate information and exceptional customer service.
• Support operational and program activities through research, reporting, project coordination and administrative tracking.
• Assist with financial and administrative processes such as expense claims, accounts administration and budget-related activities.
• Coordinate travel, logistics and procurement activities as required.
• Contribute to a collaborative work environment while supporting continuous improvement initiatives and special projects.

Skills

Organizational skills

Communication skills

Customer service

Attention to detail

Confidentiality

Education

Post-secondary education in office administration or related

Equivalent combination of education and experience

Tools

Microsoft Office

Job description

The City of Toronto is seeking an Administrative Assistant 3 to support the Fire Services Communications, Technology & Organizational Performance Section. This permanent, full-time role reports to the Division Chief of Data Analytics and focuses on coordinating meetings, preparing reports, and handling confidential information with discretion.

You'll manage busy calendars, compile and format documents, assist with budget-related tasks and travel arrangements, and contribute to continuous