Administrative Assistant (24028)

Prime Minister of Canada; Ottawa; Hybrid; CAD 49,000 - 66,000; Full time

Job summary

The National Research Council (NRC) seeks an Administrative Assistant for its Security Branch in Ottawa. The role involves providing essential support in security screening processes, coordinating with clients, and ensuring efficient handling of documentation. Applicants should have a secondary school education and proficiency in Microsoft Office suite. Successful candidates will thrive in a detail-oriented environment and enjoy being part of a collaborative team, contributing to the NRC's mission as Canada’s leading research and technology organization.

Benefits

Bilingualism bonus of $800 per year

Comprehensive health and dental coverage

Robust pension plan

Life and disability insurance

Qualifications

• Education: Successful completion of secondary school according to provincial standards.
• Experience in drafting and proofreading correspondence.
• Experience managing shared calendars and scheduling meetings.

Responsibilities

• Provide general administrative support to the security screening team.
• Coordinate with clients and prepare correspondence, reports, and presentations.
• Support travel arrangements and processing of travel claims.

Skills

Proficiency in Microsoft Office Suite

Attention to detail

Confidentiality

Client focus

Teamwork

Initiative

Results orientation

Education

Secondary school completion

Job description

Priority may be given to the following designated employment equity groups : women Indigenous peoples

• First Nations Inuit and Mtis) persons with disabilities and racialized persons

The Employment Equity Act which is under review uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.

City : Ottawa

OrganizationalUnit : Security Branch

Classification : AD-3

Duration : 2 years

Work Arrangements : Due to the nature of the work and operational requirements this position is eligible for a hybrid work arrangement (combination of working onsite and telework).Employees in this position who telework will be required to travel to the identified work site at least three times per week or a minimum of 60% of their regular work schedule at their own expense.

At NRC we recognize that Indigenous candidates may have important connections to their communities and you may be eligible for an exception to this work arrangement. Alternative work arrangements may also be considered to accommodate candidates as required. To learn more about these options please contact the hiring team using the contact information below.

Discover the possible

Anything is possible at the National Research Council (NRC)recently named one of Canadas 2025 Top Employers for Young People a 2025 Top Employer in the National Capital Region and Forbes Canadas Best Employers!

As Canadas leading research and technology organization our world-renowned research pushes the boundaries of science and engineering to make the impossible possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canadas future and the world.

At the NRC youll also discover new possibilities. Our supportive workplace fosters a culture of creativity welcoming fresh perspectives and innovation at all levels. We value teamwork. Youll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly youll discover whats possible within you as you grow make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career discover your possible at the NRC.

The Role

We are looking for an Administrative Assistant to support our Security Branch. The Administrative Assistant would be someone who shares our core values of Integrity Excellence Respect and Creativity.

The Administrative Assistant provides general administrative support to the security screening team. Some of the duties of the position may include : providing guidance and support to individuals in regards to the Government of Canada Security Screening process coordinating with clients taking and submitting fingerprints to the RCMP preparing correspondence reports and presentations; establishing and maintaining filing and signing systems and responding to general enquiries. Other duties may include providing back-up to other administrative positions.

The Administrative Assistant is an integral part of the machinery that enables the NRC to do what we do!

This position will appeal to a person who is well organized and detail-oriented and who enjoys working as part of team to deliver excellent client service.

Screening Criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates :

Education

Successful completion of secondary school according to provincial standards.

For information oncertificates and diplomas issued abroad please see Degree equivalency

Experience

• Experience and proficiency in the use of Microsoft Office suite including Word Excel Power Point and Outlook.
• Experience managing shared calendars scheduling meetings and using email tools.
• Experience with expense tracking and reimbursement processes.
• Experience in drafting and proofreading correspondence to clients.
• Experience making travel arrangements and processing travel claims.

Condition of Employment

A thorough security clearance process will be applied.

For a Secret Clearance verification of background information over a period of 10 years is required. Individuals must have lived in Canada for a sufficient period of time to enable the security screening process.

Language Requirements

Information on language requirements and self-assessment tests

Assessment Criteria

Candidates will be assessed on the basis of the following criteria :

• Ability to be proficient in planning and prioritizing tasks effectively on a daily basis within a timely manner.
• Ability to handle confidential information with discretion.
• Ability to demonstrate accuracy and attention to detail.
• Ability to use Microsoft Office Suite (Outlook Word Excel and PowerPoint.
• Ability to complete travel claims accurately and in a timely manner.
• Management services - Client focus (Level 2)
• Management services - Communication (Level 1)
• Management services - Initiative (Level 1)
• Management services - Results orientation (Level 1)
• Management services - Teamwork (Level 1)

Competency Profile(s)

For this position the NRC will evaluate candidates using the following competency profile : Management Services

View all competency profiles

Compensation

From $49665to $65854 per annum.

In addition the incumbent will receive the Bilingualism Bonus of$800 per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan comprehensive health and dental coverage disability and life insurance office closure at the end of December and additional supports to enhance your well-being throughout your career and beyond.

Notes

• In 2025 the NRC has been chosen as one of Canadas Top Employers for Young People the National Capital Regions Top Employers and Forbes Canadas Best Employers.
• This position is being advertised internally and externally simultaneously however first consideration will be given to internal NRC applicants.
• Relocation assistance will be determined in accordance with the NRCs directives.
• A pre-qualified listmay be established for similar positions for a one year period.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply however only those selected for further consideration will be contacted.

Please direct your questions with therequisition number (24028) to :

E-mail :

Telephone :

For more information on career tools and other resources check out Career tools and resources

Key Skills

Employment Type : Temp

Experience : years

Vacancy : 1

Yearly Salary Salary : 49665 - 65854

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Administrative Assistant • Ottawa, Ontario, Canada