Administrative Assistant 2

Southern Health-Santé Sud; Vita; On-site; CAD 32,000 - 36,000; Full time

Job summary

Southern Health-Santé Sud Vita Medical Clinic is seeking an Administrative Assistant to provide administrative support to the Primary Care Program. Reporting to the Director Health Services, you will handle confidential information, maintain files, and perform clerical tasks in a patient-centered environment.

The ideal candidate has at least two years of health-care administrative experience, graduates of an Administrative Assistant program, strong Microsoft Office skills, and a good command of

Qualifications

• Minimum two years directly-related administrative experience in a health care setting.
• Graduate of a recognized Administrative Assistant program or equivalent.
• Knowledge of basic medical terminology.
• Demonstrated keyboarding speed of 35-40 words per minute.
• Proficiency in both official languages is essential for bilingual positions.
• Demonstrated ability to maintain confidentiality.

Responsibilities

• Provide administrative support to the Primary Care Program.
• Maintain personnel files, finance and clerical functions.
• Handle confidential information and data management.

Skills

Administrative experience

Microsoft Office

Medical terminology

Typing 35-40 wpm

Bilingual (English/French)

Confidentiality

Dependable / good attendance

Driver's license

Education

Administrative Assistant program

Tools

Photocopier

Fax machine

Outlook

Job description

Requisition ID: 411042
Position Number: 736-7135010-A207-01
Posting End Date: September 22,2026
Employer: Southern Health-Santé Sud
Site: Vita Medical Clinic
Union: CUPE
Department/Unit: Primary Care Program
Work Location: Vita Medical Clinic
City: Vita
Hiring Status: Permanent
FTE: 1.0
Employment arrangement: In Person
Daily hours worked: 7.75
Anticipated shift: Days
Annual base hours: 2015
Anticipated Start Date: 10/05/2026
Salary: $23.45 - $26.47

Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives. Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world. Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other – a safe, peaceful, beautiful, fulfilling life for you and your family.

Position Overview

Reporting directly to the Director Health Services, the Administrative Assistant is responsible for the coordination and provision of administrative support to the Primary Care (PC) Program. This support includes working with confidential information, maintaining personnel files, finance functions, clerical functions, office and data management, document production, documentation, communications and other duties as assigned. The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

Experience

• Minimum of two (2) years directly-related administrative experience in a health care setting.

Education (Degree/Diploma/Certificate)

• Graduate of a recognized Administrative Assistant program or equivalent.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Knowledge in use of photocopier, facsimile, calculator.
• Knowledge and proficient in Microsoft Office Applications and Outlook.
• Knowledge of basic medical terminology.
• Demonstrated keyboarding speed of 35-40 words per minute.
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required.
• Proficiency of both official languages is essential for target and designated bilingual positions.
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums.
• Good work and attendance record.
• Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00.

Physical Requirements

• Demonstrated ability to meet the physical and mental demands of the job.
• No hazardous or significantly unpleasant conditions.
• May work occasionally evenings and weekends as necessary.
• Will be required to travel to other regional facilities as the position duties may require.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application. Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred. Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance. Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position. Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.