Administrative Assistant - 18 Month Contract

Raymond James Financial; Vancouver; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading company in the financial sector is seeking an Administrative Assistant for an 18-month contract. This role is key in providing in-office support to facilitate smooth communication and organization. Ideal candidates will have strong organizational and communication skills, with proven administrative experience, and will thrive in a fast-paced environment. This opportunity offers competitive compensation and benefits, contributing to a people-first culture.

Benefits

Health benefits

RRSP matching program

Employee stock purchase plan

Paid time off

Tuition reimbursement

Qualifications

• Proven experience in administrative roles.
• Ability to adapt to changing priorities.
• Strong communication skills, both written and verbal.

Responsibilities

• Handle incoming phone calls and triage to appropriate team members.
• Manage and categorize digital and physical files.
• Assist in filing bank and investment statements for client accounts.

Skills

Organizational skills

Verbal communication

Written communication

Multitasking

Attention to detail

Tools

Document management software

Job description

Job Description - Administrative Assistant - 18 Month Contract (2500355)

Solus Trust Company (STC) is an affiliate company of Raymond James Ltd. (RJL), Canada’s leading independent investment dealer offering high quality investment products and services to Canadians seeking customized solutions to their wealth management needs. STC provides personal estate, trust, and agency services to clients of RJL, its correspondent services clients, as well to clients referred externally via Centers of Influence (COIs) and other financial institutions.

How does this role impact the organization?

Reporting to the AVP, Trust Services, the Administrative Assistant will be providing in-office support to our trust company. In this role, you will play a crucial part in maintaining the smooth flow of communication within the organization and providing administrative support to our team members. Your role is pivotal in facilitating effective communication and fostering a well-organized work environment.

What will your role be responsible for?

• Professionally handle incoming phone calls and triaging to appropriate team members;
• Receive, sort, and prioritize incoming mail;
• Ensure accurate and timely scanning of documents while maintaining quality standards;
• Assist in maintaining an efficient and accessible database of digital and physical files;
• Categorize and distribute digital and physical copies of scanned documents to relevant departments or individuals;
• Collaborate with team members to facilitate seamless information flow;
• Assist in filing of bank and investment statements for client accounts;
• Assist with assets under administration reporting; and
• Other duties and projects as assigned.

What can you expect from us?

Our most important investment is in people. Upon eligibility, STC offers flexible workstyles, a competitive compensation, and benefits package. Our benefits range from health benefits, RRSP matching program, employee stock purchase plan, paid time off, volunteer days, discretionary bonuses, tuition reimbursement, and many more! We also support internal promotion and community involvement.

What do we expect from you?

• Proven experience in administrative roles;
• Proficient in using office equipment, including scanners and document management software;
• Strong organizational and multitasking skills;
• Excellent communication skills, both written and verbal;
• Detail-oriented with a commitment to maintaining high-quality standards; and
• Ability to adapt to changing priorities and work in a fast-paced environment.

We encourage our associates at all levels to:

• Grow professionally and inspire others to do the same;
• Work with and through others to achieve desired outcomes;
• Make prompt, pragmatic choices and act with the client in mind;
• Take ownership and hold themselves and others accountable for delivering results that matter; and
• Contribute to the continuous evolution of the

At Solus Trust Company, we honor, value, respect the uniqueness, experiences, and backgrounds of all of our associates. When associates bring their best authentic self, our organization, clients, and communities thrive. It is part of our people-first culture. Our company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.

We demonstrate our commitment to ensuring equal opportunities for all candidates. To request accommodations, candidates are instructed to contact Human Resources via email [e-mail]. By reaching out to this email address, candidates can communicate their specific requirements and discuss the necessary accommodations they may need to participate fully in the recruitment process.

Salary Range: BC (based on Education, Work Experience, etc) $45,000-55,000 in addition to competitive performance bonuses/incentives.

Raymond James Ltd. is a member of the Investment IndustryRegulatory Organization of Canada (IIROC) and of the Canadian Investor ProtectionFund (CIPF). Customers’ accounts are protected by the Canadian Investor ProtectionFund within specified limits. A brochure describing the nature and limits ofcoverage is available upon request or at . 3Macs, MacDougall,MacDougall & MacTier and Raymond James Correspondent Services are divisions ofRaymond James Ltd. Raymond James Ltd. is an integrated financial services firm. Itssubsidiaries, Raymond James Investment Counsel Ltd., Raymond James FinancialPlanning Ltd., Raymond James Trust (Canada) and Raymond James Trust (Québec) Ltd.are not members of the IIROC or the CIPF. Please consult each subsidiary’s webpagesfor applicable corporate, regulatory or membership information.www.cipf.ca