Administrative Assistant - 12 Month Contract

CIMA+; Kelowna; On-site; CAD 50,000 - 62,000; Full time

Job summary

A leading engineering firm in Kelowna is seeking an Administrative Assistant to provide support for office administration and project coordination. The ideal candidate will have at least 1 year of administrative experience, strong customer service focus, and skills in Microsoft Office programs. This full-time position offers a salary range of $50,000 to $62,000. Join us for a chance to grow your abilities in an engaging environment.

Qualifications

• Experience in consulting engineering is an asset.
• Bilingualism in French and English is an asset.
• Excellent practical knowledge of advanced Word functions.

Responsibilities

• Provide reception services and maintain visitor log.
• Assist in organizing Health and Safety requirements.
• Support management in organizing training and meetings.
• Prepare meeting minutes and various documents.
• Provide project administration support, managing document workflows.

Skills

Customer service focus

Organization skills

Multitasking

Interpersonal skills

Education

1+ years of administrative experience

Tools

Word

Outlook

PowerPoint

Excel

SharePoint

Teams

Job description

6 days ago Be among the first 25 applicants

Company Description

Welcome to a place where people are at the heart of everything we do.

Welcometo people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.

Company Description

Welcome to a place where people are at the heart of everything we do.

Welcometo people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.

When you join CIMA+, we welcome you to a place that you can call home.

Job Description

The CIMA+ offices in Western Canada are in the middle of a large growth trajectory. This means new, exciting complex projects that you will have the ability to shape and be a part of. We are actively looking for people who want to develop their skillsets, take on new challenges, and advance their careers within the organization.

We are looking for a project focused Administrative Assistant to join our Kelowna team. This position consists of providing general administrative support for the office as well as to providing project coordination assisting project managers and leaders in the office in the delivery of projects. The role will be working under the supervision of the Kelowna Office Manager in a full time 12 month contract role.

Primary Responsibilities

• Provide Reception services by greeting visiting clients and sending/receiving courier/deliveries. Maintain visitor log.
• Assist Management in organizing and maintaining the requirements of office Health and Safety policies and procedures.
• Provide support to Management for the organization of in-house training and meetings.
• Prepare meeting minutes and various follow-up reports, letters and other documents addressed to clients and business partners.
• Provide project administration support, including edition of project specifications, drafting, editing of project communications. Manage workflow of document issuance to clients.
• Supporting the project manager, manage and track the issuance of construction administration documents and provide reminders to project managers.
• Assist Management in maintaining the Professional Practice Management Plan and Quality Assurance and Control programs.
• Manage travel arrangements.
• Ensure follow-up and send reminders regarding the signature of the project administrative documents.
  
  

Qualifications

• 1+ years of administrative experience
• Highly customer service focused
• Experience in consulting engineering would be an asset.
• French / English bilingualism is an asset.
• Excellent practical knowledge of Word (advanced functions)
• Good practical knowledge of Outlook, PowerPoint, and Excel
• Good practical knowledge of the SharePoint platform and Teams
• Good ability to work as part of a team
• Excellent organizational skills, autonomy, multiskilling, interpersonal skills, courtesy, and ability to carry out tasks quickly, in a timely manner
  
  

The expected salary for this position is from $50000 to $62000 based on the richness and diversity of the candidate’s experience, training, skills and internal equity. The position or associated salary could vary depending on the profile of the candidate.

For more information about this job opportunity, please contact Eric Fenyedi

Additional Information

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA+ advantage - CIMA+.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Civil Engineering

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