Administrative Assistant (11 Month Term)

PCRecruiter - Recruitment Software & Applicant Tracking System; Calgary; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A leading company is seeking a proactive Administrative Assistant for an 11-month full-time temporary position supporting a federal government team. The role requires excellent organizational skills, knowledge of Microsoft Office, and administrative experience. You will handle office support, travel logistics, and manage project-related tasks within a hybrid work environment.

Benefits

Federal Holidays Off

Hybrid working environment

Qualifications

• Minimum 6 months of recent administrative experience in a business environment.
• Strong command of Microsoft Office, MS Teams, and Zoom.
• Experience working with Canadian federal government preferred.

Responsibilities

• Deliver reliable office support and secretarial services.
• Manage travel arrangements and ensure compliance with directives.
• Prepare reports and correspondence, maintaining accuracy in documentation.

Skills

Planning

Time Management

Organizational Ability

Attention to Detail

Professional Demeanor

Education

Secondary school diploma or equivalent

Tools

Microsoft Office

MS Teams

Zoom

GCDocs

SAP/IRIS

Job description

Administrative Assistant (11‑Month Term)

$17.50/hour•Hybrid (In‑Office & Remote)•Full‑Time Temporary

Job Summary

We are seeking a highly organized and proactive Administrative Assistant for an 11‑month, full-time temporary role supporting a federal government team. This role blends administrative coordination, office management, travel logistics, and project support within a hybrid work model.

Responsibilities:

• Deliver reliable office support and secretarial services
• Manage travel arrangements and claims via NEO; ensure compliance with NJC/Treasury Board directives
• Maintain contact databases and track promotional‑item inventories
• Coordinate logistics and hospitality for team events and meetings
• Assist with meeting preparations (agendas, minutes, scheduling)
• Prepare correspondence, reports, financial info, and process invoices
• Support account and procurement workflows, including SAP/IRIS and GCDocs
• Update and maintain team leave calendar
• Perform other tasks as assigned

Qualifications:

Education & Experience

• Secondary school diploma or equivalent (education/training/experience)
• Minimum 6 months of recent administrative experience in a business environment
• Strong command of Microsoft Office, MS Teams, and Zoom

Preferred

• Experience working with Canadian federal government
• Familiarity with NEO travel system and NJC or Treasury Board travel directives
• Experience using GCDocs and/or SAP/IRIS

Skills

• Excellent planning, time management, and organizational ability
• High attention to detail and accuracy in documentation
• Professional demeanor with a strong service orientation and ability to maintain confidentiality

Job Details:

• Monday–Friday, 7.5 hours/day scheduled between 7:30am–4:00pm
• Hybrid environment: open-office setting with both in-person and remote work
• Federal Holidays Off
• Occasional heavy lifting required; work with changing priorities and interruptions; full support provided
• $17.50 per hour
• Must either have reliability screening or be willing to get it

We thank all applicants for their interest; however, only those considered will be contacted.

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