Administrative Assistant - 1-Year Term

Government of Northwest Territories; Yellowknife; On-site; CAD 73,000 - 89,000; Full time

Job summary

The Government of Northwest Territories is seeking an Administrative Assistant for a term position. This role involves supporting the Directors of Community, Culture, and Innovation, Cultural Safety and Anti-Racism, and Infrastructure Planning. Key responsibilities include managing communications, coordinating travel, and ensuring organizational efficiency through administrative support. Candidates should possess a high school diploma and relevant work experience, with a commitment to promoting inclusivity and diversity in the workplace.

Qualifications

• Two years of relevant work experience in roles like Executive Assistant or Office Administrator.
• A certificate in Office Administration is an asset.

Responsibilities

• Provides administrative support to multiple Directors.
• Manages communications to ensure timely information.
• Coordinates travel and maintains filing systems.

Skills

Communication

Organization

Time Management

Education

High school diploma

Certificate in Office Administration

Job description

The Department of Health and Social Services works under the direction of the Minister and Deputy Minister, in partnership with the Health and Social Services Authorities, to support the health and wellbeing of people across the NWT through planning, development, evaluation and reporting on program and service delivery.

HSS is committed to the development and provision of quality services in such a way as to make the best use of public resources, ensure the sustainability of the system, focus on client safety and best practices and promote positive health and social outcomes. HSS strives to continually improve the health and social service system to ensure best health, best care, and a better future for the people of the NWT.

Job Information

The Administrative Assistant provides support and administrative assistance to the Director of Community, Culture, and Innovation (CCI), the Director of Cultural Safety and Anti-Racism (CSAR) and the Director of Infrastructure Planning They perform various administrative duties for the divisions, supporting a team of approximately 40 staff and a range of projects across the CCI and CSAR portfolios, as well as the Infrastructure Planning portfolio. This work includes managing and tracking review requests and information items; Ministerial, Deputy Minister, and Director correspondence including briefing notes; coordinating and maintaining the filing system for the division; purchasing and financial tracking; coordinating travel for Directors and external partners; and assisting Directors in coordinating the activities of the division.

Key Responsibilities

• Provides support to the Directors of CCI, CSAR, and Infrastructure Planning to ensure overall efficiency and effectiveness.
• Manages communications to ensure that the divisions provide consistent, accurate and timely information.
• Provides support to divisional managers and program staff to ensure overall efficiency within the DHSS.
• Support divisional managers for seamless onboarding of new employees.
• Ensures the divisions' responsibilities under the Archive's Act for the management and preservation of records are met.
• Supports the Directors and divisional staff by ensuring the divisional requirements under the Financial Administration Act are met.
• Fosters a culturally appropriate and welcoming environment by demonstrating a person-centered, service-focused, responsive, and timely approach to administrative coordination aligned with the Department's priorities.
• Contributes to the efforts of the CCI division by showcasing public service excellence, upholding values and priorities identified by Indigenous people and communities and committing to a continuous practice of self-reflection and whole person development.

Key Qualifications

• A high school diploma and two (2) years of relevant work experience.
• Relevant work experience would include but is not limited to roles such as Executive Assistant, Office Administrator, or Receptionist.
• A certificate in Office Administration would be an asset.

GNWT Inquiries

Inquiries Only:

Department of Finance
Government of the Northwest Territories
YELLOWKNIFE CENTRE 5TH FLOOR
BOX 1320 YELLOWKNIFE NT X1A 2L9
Tel [phone] Extension 14106
Fax [phone]
[e-mail]

Note: If you do not receive electronic notification confirming receipt of your application, please follow up via telephone.

More Information

Term Position

This job opening is for a 1 Year Term

Candidates must clearly identify their eligibility in order to receive priority consideration under the Indigenous Employment Policy.

Criminal Records Check

Employment in some positions requires an acceptable criminal records check. Possession of a criminal record will not necessarily disqualify candidates from further consideration.

Diversity and Inclusion

The Government of the Northwest Territories is an inclusive workplace. If you have a disability and you require support during the hiring process, you are encouraged to identify your needs if you are contacted for an assignment or interview so that you may be accommodated during the hiring process.

Eligibility lists may be created from this competition to fill future term and indeterminate positions.

Equivalencies may be considered based on a one-year of directly related experience equivalent to one year of education or one year of education for one year of experience. However, combinations of education and experience must often be considered on a case-by-case basis. For a full list of equivalencies that will be considered for this role, please contact human resources.

Transfer Assignments

Transfer Assignments may be considered.

Job Opening Information

Job Opening ID # 26762

Closing Date: July 7, 2025 - 23:59, MountainTime

Salary Information

The salary range for this position is from $37.90 per hour to $45.27 per hour (approximately $73,905 - $88,277 annually) plus an annual Northern Allowance of $3,700.