Administrative Assistant 1, OH

The Ottawa Hospital; Ottawa; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player in healthcare is seeking an Administrative Assistant to support its Wellness Clinic. This role involves managing appointments, processing payments, and maintaining schedules for medical staff. The ideal candidate will possess strong clerical experience, advanced skills in Microsoft Office, and familiarity with EMR systems. Join a compassionate team dedicated to improving community health and providing exceptional service. This position offers a supportive work environment and opportunities for professional development, making it a great fit for those passionate about healthcare.

Benefits

Comprehensive Benefits Package

Defined Benefit Pension Plan

Health and Wellness Resources

Professional Development Opportunities

Discounts from Choice Providers

Qualifications

• Minimum two years clerical experience in a healthcare setting.
• Advanced knowledge of Microsoft Office tools and EPIC EMR.

Responsibilities

• Manage day-to-day administrative duties for the Wellness Clinic.
• Schedule appointments and maintain client records efficiently.

Skills

Clerical Experience

Advanced Word Processing

Excel Proficiency

PowerPoint Skills

Outlook Management

Teams Communication

SharePoint Knowledge

EPIC EMR Experience

Organizational Skills

Bilingual Communication

Education

College Diploma in Related Discipline

Tools

Microsoft Office Suite

EPIC (EMR)

Job description

About The Ottawa Hospital

Inspired by research and driven by compassion!

The Ottawa Hospital (TOH) is one of Canada’s largest learning and research multi-campus hospitals. With more than 1,100 beds and approximately 12,000 staff members, we deliver specialized care to the Eastern Ontario region.

From the compassion of our people to the relentless pursuit of new discoveries, The Ottawa Hospital never stops seeking solutions to the most complex health-care challenges while continually engaging with the community to support our vision for better patient care.

Working together with its research institute, the University of Ottawa, and other partners, the hospital is continually gaining national and international recognition for high-quality patient care, teaching and research, while striving to meet the needs of the culturally diverse community we serve.

Position Information

Reporting to the Manager of Occupational Health, the Administrative Assistant will be an integral part of the Wellness Clinic for staff and Medical Staff. This role will be responsible for the day-to-day administrative duties related to the Wellness Clinic for staff and medical staff. Duties include booking / checking in of clients for appointments, processing point-of-sale payments for fees, supply management, booking follow up appointments and managing the schedule of eight plus Family Medicine MDs.

Rotation/Shifts

Days, evening and weekends, 8 hour and 4 hour shifts.

What You Will Bring

• College diploma in a related discipline;
• Minimum two (2) year clerical experience;
• Advanced knowledge of Word, Excel, PowerPoint, Outlook, Teams, Sharepoint, MS Bookings,
• Knowledge and experience with EPIC (EMR);
• Knowledge of hospital policies, rules and regulations;
• Ability to maintain confidentiality at all times;
• Ability to communicate and deal congenially with people;
• Ability to organize, administer, and maintain paper and electronic systems and databases;
• Ability to prioritize workload to meet changing and tight deadlines as well as regulatory requirements;
• Ability to communicate in both official languages (preferred but not essential);
• Ability to pay close attention to detail when generating or reviewing communications, reports and other documents;
• Ability to coordinate multidisciplinary meetings and record minutes;
• Must be eligible to work in Canada.
  
  
  

What You Can Expect From Us

The Ottawa Hospital is committed to providing a healthy, safe, and inclusive work environment for everyone. We are driven by our purpose to provide each patient with the world-class care, exceptional service and compassion we would want for our loved ones.

We offer an attractive and equitable compensation package including a comprehensive benefits package, a Defined Benefit Pension (DBP) plan, and insurance protection. We also offer discounts from choice providers on a variety of products and services.

The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in-house Learning and Leadership Development team to help align your goals with your career objectives.

Interested? Apply today!

If you are passionate about what you do, motivated by improving the health of the community, excited by leading-edge medical technology, and as committed to excellence, quality and patient safety as we are, we would like to hear from you. Please submit an on-line application for the position you are interested in. We thank all those who apply but only those selected for further consideration will be contacted.

The Ottawa Hospital is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.