Administrative Assistant 03-26 (Halifax - 1 full-time position)

The Government of Nova Scotia; Halifax; On-site; CAD 58,000 - 72,000; Full time

Benefits offered by this job

Benefits package

Job summary

The Nova Scotia Energy and Regulatory Boards Tribunal in Halifax, NS seeks a highly skilled Administrative Assistant to support board members and staff. You will organize documents, manage hearing files, coordinate meetings, and perform transcription and reception tasks in a professional, confidential environment.

Required post-secondary diploma in Business Admin or Paralegal Studies, 5+ years in a professional legal setting, advanced MS Office/Adobe skills, and strong proofreading abilities.

Qualifications

• Post-secondary diploma or certificate in Business Administration or Paralegal Services.
• Minimum 5 years of post-graduation experience - preferably in a professional legal environment.
• Advanced skills with MS Office and Adobe products.
• Exceptional transcription, grammar and proofreading skills.
• High degree of attention to detail and sensitivity to confidential materials.
• Perform online legal research for case law, statutory references, etc., as required.
• Must have a "can do", results focused attitude and be a proactive problem-solver.
• Ability to exercise tact, discretion and sound judgement.
• Ability and willingness to learn new programs and program updates.
• Working conditions may include irregular hours therefore the ability to be flexible and adapt to change is required.
• Fluency in written and oral French would be an asset.

Responsibilities

• Accurately prepare a wide variety of routine and complex documents.
• Compile and maintain hearing-related files.
• Schedule and coordinate meetings, appointments, and conference calls; make travel arrangements and coordinate itineraries.
• Assist with arranging hearings and related meetings.
• File, retrieve, and circulate documents.
• Transcribe dictations/sound files.
• Answer telephone calls, take messages, and exercise initiative in directing and assisting callers.
• Provide back-up and support to fellow administrative assistants.
• Provide reception relief as needed.
• Perform Hearing Assistant duties as needed.

Skills

MS Office

Transcription

Proofreading

Attention to detail

Legal environment experience

Communication skills

Discretion and good judgement

French language ability

Education

Post-secondary diploma or certificate in Business Administration or Paralegal Services

Tools

MS Office Suite

Outlook

Word

Excel

Teams

Adobe

Job description

Apply By: 16-Nov-26 (Applications are accepted until 11:59 PM Atlantic Time)

Nova Scotia Energy and Regulatory Boards Tribunal

Competition # 50367

The Board is an equal opportunity employer and is committed to ensuring diversity in the workplace by supporting initiatives that promote the equitable participation of Aboriginal persons, African Nova Scotians and other racially visible persons, persons with disabilities and women in positions where they are under-represented. All applicants who are members of an employment equity group are encouraged to self-identify. As a designated public institution under the French-language Services Regulations, the Nova Scotia Utility and Review Board encourages members of the Acadian and francophone community to consider applying for these positions.

PLEASE NOTE THIS IS NOT A CIVIL SERVICE OPPORTUNITY

This opportunity supports the work of the Nova Scotia Energy Board and the Nova Scotia Regulatory and Appeals Board. The boards are operating divisions of the Nova Scotia Energy and Regulatory Boards Tribunal. More information on the Tribunal and boards can be found nserbt.ca .

We are looking for a highly skilled and experienced Administrative Assistant to join our team. Using your strong organizational, communication, and computer skills, you will provide administrative support to board members and professional staff. You are detail-oriented and enjoy working in a team-focused environment. You are an organized self-starter with the ability to work independently to prioritize tasks within tight deadlines. To effectively interact with board members, staff, and stakeholders you must have effective communication and interpersonal skills (verbal and written)

Responsibilities include, but are not limited to, the following:

• Accurately prepare a wide variety of routine and complex documents.
• Compile and maintain hearing-related files.
• Schedule and coordinate meetings, appointments, and conference calls; make travel arrangements and coordinate itineraries.
• Assist with arranging hearings and related meetings.
• File, retrieve, and circulate documents.
• Transcribe dictations/sound files.
• Answer telephone calls, take messages, and exercise initiative in directing and assisting callers.
• Provide back-up and support to fellow administrative assistants.
• Provide reception relief as needed.
• Perform Hearing Assistant duties as needed.

This may be the right opportunity for you if you have the following skills and experience:

• Post-secondary diploma or certificate in Business Administration or Paralegal Services.
• Minimum 5 years of post-graduation experience - preferably in a professional legal environment.
• Advanced skills with MS Office and Adobe products. In particular, Outlook, Word, Excel, and Teams.
• Exceptional transcription, grammar and proofreading skills.
• High degree of attention to detail and sensitivity to confidential and sensitive materials required.
• Perform online legal research for case law, statutory references, etc., as required.
• Must have a "can do", results focused attitude and be a proactive problem-solver.
• Ability to exercise tact, discretion and sound judgement.
• Ability and willingness to learn new programs and program updates.
• Working conditions may include irregular hours therefore the ability to be flexible and adapt to change is required.
• Fluency in written and oral French would be an asset.

An acceptable combination of education and experience may be considered. Please clearly indicate in your resume or cover letter how you meet the qualifications and requirements for this position.

Salary Information

Salary Range: $57,666.18 to $72,082.66 annually (depending on qualifications and experience). In addition, the Tribunal offers a comprehensive benefits package.

An offer of employment is conditional upon the satisfactory results of reference checks, criminal background checks, and verification of your credentials.

Additional Information

The closing date for applications is 4:30 pm, November 16, 2026. Applications received after the closing date will not be considered.

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. All applicants who are members of an employment equity group are encouraged to self-identify. As a designated public institution under the French-language Services Regulations, the Tribunal encourages members of the Acadian and francophone community to consider applying for these positions.

Comme institution publique désignée en vertu de la Loi sur les services en français, la Commission de l’énergie de la Nouvelle-Écosse et la Commission de réglementation et d’appels de la Nouvelle-Écosse encourage les membres de la communauté acadienne et francophone à soumettre leur candidature.

Human Resources Officer
Nova Scotia Energy and Regulatory Boards Tribunal 1601 Lower Water
Street
P.O. Box 1692, Unit "M"
Halifax, NS B3J 3S3

We thank all applicants for their interest however, only those selected for an interview will be contacted.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer.