administrative assistant

ECEN Immigration; Yellowknife; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator to manage daily office operations. In this role, you will be responsible for establishing office procedures, scheduling appointments, and maintaining filing systems. Your organizational skills and ability to multitask will be crucial in ensuring a smooth workflow. You will also supervise staff and provide excellent customer service. If you thrive in a fast-paced environment and enjoy working independently while being part of a team, this opportunity is perfect for you. Join a supportive workplace where your contributions will make a significant impact.

Qualifications

• 1-2 years of experience in an office environment.
• Strong organizational and multitasking skills are essential.

Responsibilities

• Establish office procedures and confirm appointments.
• Maintain digital databases and perform basic bookkeeping tasks.
• Supervise office and volunteer staff while providing customer service.

Skills

Multitasking

Organizational Skills

Client Focus

Time Management

Ability to Work Independently

Team Player

Quick Learner

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Adobe Acrobat Reader

Social Media

Electronic Mail

Job description

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Tasks

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Supervise office and volunteer staff

Computer and Technology Knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Social Media
• Adobe Acrobat Reader
• Electronic mail

Security and Safety

• Criminal record check

Transportation / Travel Information

• Valid driver's licence

Work Conditions and Physical Capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Work with minimal supervision

Personal Suitability

• Ability to multitask
• Organized
• Team player
• Client focus
• Time management
• Quick learner