Administrative Assistant

First Student Canada-Transco; Winnipeg; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading company in transportation services seeks an administrative assistant to perform various clerical and operational support tasks. Responsibilities include managing correspondence, scheduling meetings, and supporting recruiting efforts. Candidates with a high school diploma and strong Microsoft Office skills are encouraged to apply for this inclusive workplace that promotes diversity.

Qualifications

• Less than 2 years experience required.
• Good written and verbal communication skills.
• Professional demeanor for a corporate setting.

Responsibilities

• Perform routine clerical and administrative functions.
• Assist in reconciliation and expense report preparation.
• Schedule appointments and maintain filing systems.

Skills

Microsoft Office

Excel

PowerPoint

Communication

Organizational Skills

Attention to Detail

Education

High School Diploma or Equivalent

Associate's or Bachelor's Degree

Job description

Location 35 Melnick Road Winnipeg, Manitoba R3X 1V5 CA

Phone Number [phone]

Categories Operation Support

First for a reason :

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

Job Description SummaryPerforms routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing / maintaining paper and electronic files, coding and processing of department invoices, providing information to callers, and handling calendar of the General Counsel and updating various reports Major Responsibilities

• Assist in other processes such as reconciliation, expense report preparation, invoicing, annual budget development / compilation, etc.
• Answers telephones and gives information to callers, takes messages, or transfers calls to the appropriate individuals.
• Sets up and maintains paper and electronic filing systems for records, correspondence, and other materials.
• Opens, reads, routes, and distributes incoming mail and other materials. Prepares answers to routine letters.
• Completes and routes forms in accordance with company procedures.
• Arranges conferences, meetings, and travel reservations for office personnel. Coordinates conferences and meetings.
• Administers department programs, projects, and / or processes.
• Orders and dispenses supplies.
• Makes copies of correspondence and other printed material.
• Supports recruiting efforts by posting positions internally and externally. Coordinates interview schedules and travel arrangements for executive candidates.

Minimum Education or Certifications Required

• High School Diploma or Equivalent Required.
• Associate’s or Bachelor’s degree preferred, but not required

Minimum Experience or Skills Required

• Less than 2 years experience.
• Microsoft Office, Excel and PowerPoint skills.
• Good written and verbal communication skills.
• Excellent organizational and follow-up skills.
• Strong attention to detail.
• Ability to utilize office equipment such as fax machines, copiers, and phone systems; able to use computers for spreadsheet, word processing, database management, and other applications.
• Professional demeanor and confidence to work in an advanced corporate setting.

Apply today to join our team!

We aspire to have a culture where all people are First. We strive to attract and retain a diverse workforce therefore all qualified applicants will receive consideration for employment. We encourage applications from women, persons with a disability, Indigenous peoples and members of a visible minority. First is an equal opportunity employer and by doing so we will sustain and promote an inclusive culture that supports future growth for all. First is committed to providing reasonable accommodation at all stages of the hiring process and encourage all applicants who may require such accommodation to let us know.

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