Administrative Assistant

Southeast Resource Development Council; Winnipeg; On-site; CAD 40,000 - 60,000; Full time

Job summary

A small Indigenous-owned consulting firm is seeking a dedicated Administrative Assistant to enhance their operational efficiency. This full-time role involves serving as the front desk contact, managing office procedures, and supporting project management activities. The ideal candidate will demonstrate strong organizational skills, a commitment to cultural awareness, and possess relevant academic credentials.

Qualifications

• Post-secondary education in Administration (Administrative Assistant Certificate or Diploma).
• Experience in a professional office setting is preferred.

Responsibilities

• Serve as the first point of contact for visitors and inquiries.
• Maintain effective communication with team members and clients.
• Develop and implement operational procedures.

Skills

Multitasking

Communication

Administrative Coordination

Problem-Solving

Education

Post-secondary education in Administration

Tools

Microsoft Office 365

Job description

https : / / isarta.com / jobs / ?utm_source=IND&job=112550

Job Title : Administrative Assistant (Full-time)

Deadline : May 30, 2025

Company Overview :

Shawano Consulting Services is a small Indigenous owned and operated company committed to respectful collaboration and community-focused outcomes. We specialize in capital building projects, project management, engineering, and contract administration. Our mission is rooted in partnership-working closely with clients to identify opportunities and maximize benefits for Indigenous communities.

Position Overview :

Shawano Consulting Services Ltd. is seeking a highly organized and motivated Administrative Assistant to join our team. This key position operates under the general supervision of the Assistant Project Manager and reports directly to the Director of Shawano. As the first point of contact for visitors and inquiries, the Administrative Assistant is responsible for managing the front desk, supporting office procedures, and providing administrative support across the company.

This role is ideal for a professional who excels in multitasking, communication, and administrative coordination. Duties may extend beyond the standard scope and include additional responsibilities related to Project Management.

KEY RESPONSIBILITIES

• Serve as the first point of contact for all office visitors and inquiries (phone, email, mail, fax).
• Maintain effective communication with Shawano team members, First Nations, government representatives, and the public.
• Develop and implement efficient operational and administrative procedures.
• Create and manage correspondence, reports, presentation materials, and spreadsheets.
• Maintain organized filing systems and ensure confidentiality of client / project records.
• Support meeting logistics : scheduling, room bookings, agendas, materials, and minute-taking.
• Arrange travel and accommodation as required.
• Process and track purchase orders, quotes, invoices, and maintain office supply inventory.
• Keep the reception area clean, organized, and welcoming.
• Handle general administrative duties : data entry, scanning, printing, mailing, and courier services.

EDUCATION & EXPERIENCE

• Post-secondary education in Administration (Administrative Assistant Certificate or Diploma)
• Experience in a professional office setting.

KNOWLEDGE & ATTRIBUTES

• Familiarity with First Nations communities in southeast Manitoba.
• Strong problem-solving and decision-making abilities.
• Discretion in handling sensitive information.
• Tactful and diplomatic communication style.
• Cultural awareness and respect for diversity.

TECHNICAL SKILLS

• Proficient in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication.
• Capable of managing multiple deadlines with minimal supervision.

ADDITIONAL REQUIREMENTS

• Valid Class 5 Driver's License and reliable transportation.
• Ability to travel occasionally to urban, rural, or remote locations.
• Must demonstrate strong work ethic, reliability, and professional integrity.
• Willingness to work independently or as part of a team.

Shawano Consulting Services Ltd. recognizes the importance of building an exemplary service delivery organization that is equal, inclusive, and reflective of the population it serves. Preference will be given to qualified SERDC or First Nation members who voluntarily self-declare in their application.

How to Apply

Please submit your resume and cover letter via Isarta

We thank all applicants for their interest in this opportunity; however, only those selected for interviews will be contacted.

Please apply on Isarta.com

https : / / isarta.com / jobs / ?utm_source=IND&job=112550