Administrative Assistant

Winpak; Winnipeg; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading packaging solutions provider in Winnipeg is seeking an Administrative Assistant to support HR and office operations. Responsibilities include coordinating onboarding, managing HR communications, and assisting with employee programs. The ideal candidate has over 2 years of experience in administrative roles, a strong customer service focus, and excellent communication skills. This full-time role offers a competitive benefits package.

Benefits

Medical, dental, and vision coverage

Disability coverage

Tuition assistance program

Qualifications

• 2+ years experience in administrative or HR role.
• Experience handling confidential information with discretion.
• Exceptional communication skills required.

Responsibilities

• Coordinate onboarding and offboarding activities.
• Manage HR communications and documentation.
• Support employee programs and recruitment events.

Skills

Confidential information handling

Customer service focus

Communication skills

Education

Post-secondary education in Office Administration or HR

Tools

Microsoft Office Suite

Job description

Winpak Division is seeking an Administrative Assistant to join the administrative team based out of Winnipeg, Manitoba. As an Administrative Assistant, you will provide essential support to both Human Resources and office operations, helping to ensure smooth, efficient service and an exceptional experience for employees and visitors alike. Reporting to the Supervisor of Administration, you will work closely with colleagues to coordinate onboarding, employee programs, internal communications, and more—all while maintaining confidentiality, professionalism, and a strong customer service focus.

Key Responsibilities

• Coordinate onboarding and offboarding activities, including orientation logistics, system access, and employee file management.
• Manage HR communications, including email, reception backup, mail distribution, and general inquiries.
• Maintain HR documentation, digital filing systems, and office/onboarding supplies.
• Support employee programs, such as recognition initiatives, service anniversaries, and employee perks.
• Assist with recruitment events and job fairs
• Manage internal access, including issuing swipe cards, resetting passwords, and updating access lists.
• Support safety programs and compliance requirements, including tracking safety equipment and maintaining SOPs.
• Collaborate closely with colleagues on administrative team and perform other administrative and office support duties as required.
• Promote teamwork, effective communication, and professionalism across the organization.
• Foster and maintain positive, collaborative relationships with employees, internal teams, and external vendors and service providers.
  
  

Required Qualifications

• 2+ years of experience in an administrative, HR, or office support role
• 2+ years of experience handling confidential information with discretion
• 2+ years of experience using Microsoft Office (Outlook, Word, Excel, Teams, SharePoint)
• 1+ years of experience working in a fast-paced, team-oriented office environment
• 1+ years of experience in a role that required exceptional communication skills, both verbal and written
  
  

Preferred Qualifications

• Post-secondary education in Office Administration, Human Resources, or a related field preferred
• Previous experience coordinating onboarding/offboarding processes and employee programs is a strong asset
• Additional certification(s) in administrative or HR systems (e.g., UKG, Microsoft Office Suite, SharePoint) is an asset
  
  

Additional Details

• Work Schedule: Full-time, Monday–Friday, 8:00am – 4:30pm
• Work Location: 100 Saulteaux Crescent, Winnipeg, Manitoba (full-time onsite position)
  
  

Why Winpak?

Benefits

Winpak is committed to providing comprehensive benefits to support the physical, mental, financial, and social well-being of our employees and their families. Our benefit package includes the following:

• Medical, dental, vision & prescription coverage
• Travel coverage
• Disability coverage
• Voluntary life insurance
• Life and accidental death & dismemberment insurance
• Tuition assistance program
• Retirement savings plans
• A comprehensive employee and family assistance program which includes short term counselling, wellbeing coaching, financial and legal consultations services.
  
  

Winpak’s vision is to provide the best packaging solutions for people and planet. We are a leading supplier of innovative packaging solutions, known for providing high-quality products that meet the needs of a variety of industries, including food and beverage, pharmaceuticals, and consumer products. With a commitment to sustainability, safety, and excellence, Winpak continues to grow as a global leader in the packaging industry.

At Winpak, inclusion is one of our core values.We believe that an inclusive culture fosters a sense of belonging, drives innovation, and provides our brand a competitive advantage. Our goal is to create an environment free from harassment and discrimination, and where every individual feels respected, valued, and appreciated.

As an Equal Opportunity Employer,we are committed to an equitable and inclusive recruitment process, evaluating applicants based on merit, capability, and qualifications related to the job - never on identity factors such as race, color, gender, age, sexual orientation, religion, disability, national origin, or any other protected status. To support this commitment, if you require any accommodation during the recruitment process, please let us knowand we will work with you to ensure your needs are met.

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