Administrative Assistant

University of Ottawa; Winnipeg; Hybrid; CAD 57,000 - 72,000; Full time

Job summary

A leading Canadian university in Winnipeg seeks an Administrative Support professional to assist with various tasks to ensure departmental efficiency. Responsibilities include handling administrative tasks, organizing meetings, and supporting financial operations. Ideal candidates will have relevant education and experience, along with strong communication skills in both English and French. This position offers a competitive salary and a dynamic working environment.

Qualifications

• Postsecondary education in administration and office technology, with courses in accounting or finance.
• Minimum two (2) years of relevant experience.
• Bilingual administrative writing skills.

Responsibilities

• Perform administrative tasks to support departmental operations.
• Organize and coordinate meetings and events.
• Manage financial operations including petty cash and invoicing.

Skills

Communication skills

Interpersonal skills

Customer service skills

Proficiency in MS Office

Accounting skills

Organizational skills

Bilingual in English and French

Education

Postsecondary education in administration and office technology

Tools

MS Office

Job description

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Job Type : Employee

Duration in Months (for fixed-term jobs) :

Job Family : Administrative Support

Open Positions :

Department : HR_7701_2

Campus : 555 King Edward

Union Affiliation : N / A

Date Posted : August 01, 2025

Applications must be received BEFORE : August 11, 2025

Hours per week : 35 hrs

Salary Grade : Non-Union Grade NC3

Salary Range : $57,015.00 - $71,269.00

Position purpose :

Reporting to the Chief Administrative Officer II, the successful candidate will assist with and perform a variety of tasks to support the administrative operations of a department, program or event, ensuring compliance with applicable policies and procedures.

In this role, your responsibilities will include :

• Performing administrative tasks such as data entry, document drafting, schedule management, and mail handling to support departmental operations.
• Organizing and coordinating meetings and events, including reserving rooms, arranging catering, and preparing agendas and documents.
• Supporting financial operations by managing petty cash, deposits, journal entries, invoicing, and payments.
• Generating reports to support operations and strategic planning.
• Maintaining effective records management systems, ensuring confidentiality and accuracy.
• Drafting and updating internal documents related to procedures and processes.

What you will bring :

Postsecondary education in administration and office technology, with courses in accounting or finance, or equivalent experience.

Minimum two (2) years of relevant experience.

Basic accounting and finance skills.

Proficiency with Windows, MS Office, internet, and email.

Excellent communication, interpersonal, and customer service skills.

Experience interpreting policies and regulations.

Bilingual administrative writing skills.

Report production experience.

Team supervision experience.

Ability to work under pressure and meet deadlines.

Initiative, good judgment, and organizational skills.

Bilingual in English and French (spoken and written).

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Note : The Covid-19 vaccination policy was suspended effective May 1, 2022, but may be reinstated based on public health guidelines.

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