Administrative Assistant

Clearpoint Health Network; Winnipeg; On-site; CAD 30,000 - 60,000; Part time

Job summary

Clearpoint Health Network is seeking a detail-oriented Administrative Assistant for their Maples Surgical Centre in Winnipeg. This part-time role supports the Director of Operations by managing patient check-ins and ensuring smooth operations in a fast-paced healthcare setting. Strong communication skills and a background in customer service are essential, and flexibility in work hours is offered. Ideal for early risers who want to make a meaningful impact in healthcare.

Qualifications

• Experience in medical office and knowledge of medical terminology.
• Proactive, patient-focused approach.
• Ability to work independently and collaboratively.

Responsibilities

• Open the facility promptly at 6:00 AM.
• Manage patient check-ins, inquiries, and referrals.
• Coordinate patient screenings and pre-op assessments.

Skills

Interpersonal skills

Communication skills

Time-management

Organizational skills

Problem-solving

Education

High school diploma or equivalent

Tools

MS Office Suite

EMR systems

Job description

Clearpoint Health Network (CHN) is one of Canadas largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals insurance providers regional health organizations and workers compensation boards Clearpoint delivers high-quality care across Canada meeting the needs of patients while alleviating capacity pressure on public health systems

Early Risers Wanted in Winnipeg! Kickstart your day with purpose as an Administrative Assistant supporting the opening and preparation of our surgical facility. Perfect for those who thrive in the productive hours of 6 : 0010 : 00 AM this role offers flexibility to balance your lifestyle & commitment & make your mornings impactful.

Maples Surgical Centre a division of Clearpoint Health Network located in Winnipeg Manitoba is recruiting for the Administrative Assistant Casual

Position Summary Position :

We are seeking an organized and detail-oriented Medical Administrative Assistant to support the Director of Operations at our surgical facility. This key part-time position ensures smooth operations provides excellent customer service and upholds our values of Compassion Quality Innovation and Respect. The role requires strong communication skills and a customer service background.

Application Deadline : Apply by June 16th 2025 Monday 9 AM

Key Responsibilities :

• Open the facility promptly at 6 : 00 AM to ensure smooth operations.
• Manage patient check-ins inquiries referrals and confidential information throughout the patient journey.
• Coordinate patient screenings and ensure pre-op assessments are complete.
• Collaborate with the Nurse Manager / Director to manage scheduling data entry and patient flow via EMR.
• Foster team engagement and prioritize tasks efficiently in a fast-paced environment.
• Handle reporting requisitions scanning and chart management including lab tests.
• Back up Patient Care Coordinator in scheduling and coordinating with clinical teams.
• Assist with managing staff absences and schedule adjustments.
• Support management meetings and the Health & Safety Committee.
• Occasionally communicate with patients and clinical staff outside regular hours.

This flexible role is perfect for someone seeking to make a meaningful impact in a dynamic healthcare setting.

Qualifications :

• High school diploma or equivalent preferred.
• Strong interpersonal verbal and written communication time-management and organizational skills.
• Working knowledge of MS Office Suite.
• Experience with scheduling systems and EMR is an asset.
• Experience in medical office and some knowledge of medical terminology and surgical care delivery is an asset.
• Ability to work independently and collaboratively.
• Patient-focused with a proactive problem-solving approach.
• Proof of full immunizations
• Physical ability to perform job duties.

The work schedule is mostly but not limited to regular business hours and there may be a need to communicate with patients and clinical staff outside of regular business hours.

Clearpoint Health Network Inc is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates without regard to race colour citizenship religion sex marital / family status sexual orientation gender identity aboriginal status age disability or persons who may require an accommodation to apply.

For accommodation requests during the hiring process please contact for further information.

Clearpoint Health Network will only contact those candidates being considered for an interview. We sincerely appreciate your interest in this opportunity and thank you for your application. By submitting your resume you agree to Clearpoint Health Network sharing your information with representatives of the organization responsible for the hiring process. Clearpoint Health Network will keep your resume on file and protect your personal information in accordance with governing privacy legislation.

Key Skills

Employment Type : Full Time

Experience : years

Vacancy : 1

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