Administrative Assistant

Cobalt Construction; Whitehorse; On-site; CAD 40,000 - 55,000; Full time

Benefits offered by this job

Benefits after probation

Job summary

Cobalt Construction in Whitehorse, Yukon is seeking an Administrative Assistant to be the first point of contact and keep the office running smoothly. The role involves front-office operations and support across departments in a fast-paced, team-oriented environment.

The successful candidate will greet visitors, handle calls, manage mail and filing, assist with data entry and basic bookkeeping, and support project managers, HR, and senior leadership as needed. Office hours are Monday to Friday.

Qualifications

• Experience in administrative, reception, or office support roles.
• Strong English communication, verbal and written.
• Proficiency with Microsoft Office and willingness to learn new software.

Responsibilities

• Greet visitors, contractors, and staff; answer and direct incoming calls and general inquiries.
• Manage incoming/outgoing mail, courier packages, and office correspondence.
• Maintain filing systems for project, personnel, and administrative records.
• Assist with data entry as directed.
• Order and maintain office supplies, PPE inventory as needed.
• Assist with basic bookkeeping tasks, including processing invoices and expense claims as directed.
• Provide general administrative support to office staff, Project Managers, HR, and senior leadership where needed.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Multitasking

Professionalism

Tools

Outlook

Excel

Word

Job description

About Us

Cobalt Construction is a Yukon-based road building and construction company operating multiple active field sites across the territory. Our main office serves as the central hub for scheduling, dispatch, procurement, and day-to-day operations support for our crews in the field. We're looking for an organized, personable, and reliable Administrative Assistant to be the first point of contact for our company and to help keep our office running smoothly.

About the Role

As the face and voice of Cobalt Construction, you'll manage front-office operations while providing administrative support across departments. This is a great fit for someone who thrives in a fast-paced environment, enjoys variety in their day, and takes pride in being the person others can rely on to keep things organized.

Key Responsibilities

• Greet visitors, contractors, and staff; answer and direct incoming calls and general inquiries
  
• Manage incoming/outgoing mail, courier packages, and office correspondence
• Maintain filing systems (digital and physical) for project, personnel, and administrative records
• Assist with data entry as directed
• Order and maintain office supplies, kitchen/break room stock, and PPE inventory as needed
• Assist with basic bookkeeping tasks, including processing invoices and expense claims as directed
• Provide general administrative support to office staff, Project Managers, HR, and senior leadership where needed
• Maintain a professional, welcoming, and organized front office/reception area
• Other duties as assigned to support office and field operations
• Maintain vehicle registrations with Motor Vehicle Issuer

What We're Looking For

• Previous experience in an administrative, reception, or office support role (construction/industrial sector an asset, not required)
• Strong verbal and written English communication skills, required for interacting with staff, clients, and the public
  
• Proficiency with Microsoft Office (Outlook, Excel, Word); comfort learning new software/systems
• Excellent organizational skills and attention to detail
• Ability to multitask and prioritize in a busy office environment
• Discretion and professionalism when handling confidential information
• A positive, team-oriented attitude with a genuine willingness to help
• Comfort operating a multi-line phone system
• Ability to lift and move office supplies (up to approximately 25 lbs)
• Valid driver’s license required
• Legally entitled to work in Canada

What We Offer

• Competitive wage, commensurate with experience
• Standard office hours Monday to Friday, 8:00am to 5:00pm
• Benefits package after probationary period
• Stable, year-round office-based position supporting a growing Yukon company
• Supportive team environment with opportunity to grow within the company

Location

This is an in-office position based at Cobalt Construction's main office in Whitehorse, Yukon. Please note that workload and call volume typically increase during our field season (spring through fall) as multiple site operations ramp up.