Administrative Assistant

Randstad Canada; Whitby; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading company in Whitby is seeking a highly organized Administrative Assistant to support their fast-paced Service Department. The successful applicant will manage inventory, coordinate projects, and provide essential administrative support while demonstrating strong communication and time management skills. This role offers a dynamic work environment and a chance to contribute remotely to operations in Quebec.

Benefits

Hands-On Project Involvement

Technology-Driven Workplace

Qualifications

• 2+ years of experience in an administrative or office support role.
• Proficient in Microsoft Office Suite, especially Excel (advanced level).
• Experience with inventory tracking or service department operations is an asset.

Responsibilities

• Provide day-to-day administrative support to the Service Department.
• Order, track, and maintain inventory.
• Assist with project coordination and follow-ups.

Skills

Organizational skills

Time management

Communication

Multitasking

Bilingual (English/French)

Tools

Microsoft Office Suite

Microsoft Excel

Job description

We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our clients fast-paced Service Department located in Whitby. This multi-faceted role requires strong administrative, communication, and time management skills. The successful candidate will also manage inventory processes and assist in coordinating various projects, while providing remote support to our Quebec service and inventory operations.

Advantages

In office - Whitby Ontario

23-25 / hour

Hands-On Project Involvement

Technology-Driven Workplace

Responsibilities

Provide day-to-day administrative support to the Service Department.

Coordinate and communicate effectively across departments and with external vendors.

Order, track, and maintain inventory, ensuring accuracy and availability.

Assist with project coordination and follow-ups.

Perform advanced data entry and reporting tasks using Microsoft Excel.

Support remote service / inventory functions for the Quebec branch.

Manage scheduling, documentation, and general office duties as needed.

Qualifications

2+ years of experience in an administrative or office support role.

Excellent organizational and time management skills.

Strong verbal and written communication skills.

Proficient in Microsoft Office Suite, especially Excel (advanced level).

Ability to multitask and prioritize in a fast-paced environment.

Experience with inventory tracking or service department operations is an asset.

Bilingual (English / French) is a plus, but not required.

Summary

If you are interested in this position, please apply today! Please note that only candidates qualified for the role may be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [emailprotected] to ensure their ability to fully participate in the interview process.

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Administrative Assistant • Whitby, Ontario, CA