Administrative Assistant

Doane Grant Thornton LLP; Weyburn; On-site; CAD 36,000 - 48,000; Full time

Job summary

Doane Grant Thornton LLP is seeking an Administrative Assistant to support client services with strong Microsoft 365 skills and meticulous attention to detail. You will handle reception, filing, scanning, mail, and billing support while collaborating with the team to prepare financial statements and tax returns.

The role requires staying current with software and managing CRM data for marketing and events. Onsite five days a week, you will greet clients, manage communications, and ensure

Qualifications

• Significant work experience in administration.
• Proficient in Microsoft 365 (Outlook, Word, Excel, Teams).
• Excellent written and verbal communication skills.

Responsibilities

• General administrative duties including reception, filing, photocopying, scanning, faxing and mailing.
• Support client service staff to produce high quality client deliverables.
• Review and assemble financial statements, tax returns, etc., using Microsoft 365 and firm templates.
• Prepare letters and reports in compliance with firm standards.
• Proof-read, review for quality and verify content before finalizing client deliverables.
• Scan documents and embed in electronic file.
• Welcome clients in person or on the phone and handle inquiries.
• Provide billing support using firm systems and CRM (D365) for marketing purposes.
• Coordinate internal/external meetings, room bookings, meals/catering, and video conferences.
• Stay current with company software and participate in training.

Skills

Microsoft 365

Data entry

Communication

Client service

Multi-tasking

Attention to detail

Tools

MS Word

MS Excel

MS Outlook

Job description

Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:

• General administrative duties including, but not limited to: reception, filing, photocopying, scanning, faxing and mailing
• Working independently and within a team environment to support the client service staff to produce high quality client deliverables
• Proficient in Microsoft 365 suite in order to review and assemble financial statements, tax returns, correspondence, proposals and presentations in accordance with firm standards and branding
• Preparation of letters and reports using firm templates in compliance with Firm standards
• Proof-read, review for quality and verify content before finalizing any client deliverables
• Scan documents and embed in electronic file
• Welcome clients by greeting them, in person or on the telephone; answering or referring inquiries
• Participate in training and stay current with company software
• Provide billing support using various Doane Grant Thornton systems and in accordance with the terms of the engagement letter
• Organize information and maintain D365 (CRM database) for marketing purposes using our contact relationship management software
• Coordinating internal/external meetings, room bookings, meals/catering and events, video conferences
• General administrative duties including, but not limited to: reception, filing, photocopying, scanning, faxing and mailing

Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here’s a few more boxes we’re also hoping you can tick:

• Significant work experience demonstrating use of Microsoft 365 (particularity Outlook, Word, Excel and Teams)
• 2 to 4 years of administrative experience
• Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
• Excellent written and verbal communication skills
• Ability to multi-task and prioritize
• Exceptional client service mindset
• Computer savvy – ability to learn and troubleshoot various computer programs
• Talent to handle multiple tasks and shifting priorities while maintaining a high level of accuracy
• Takes initiative, takes direction and works well independently
• Keen attention to detail, efficient and accurate

Our special culture shines through when we have the opportunity to connect in person. This role is required to be onsite, in-office five days each week.

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.