Administrative Assistant

Juxta Design & Build; West Kelowna; Hybrid; CAD 30,000 - 60,000; Part time

Job summary

An innovative construction company is seeking a dedicated Administrative Assistant to bridge operations and finance. The ideal candidate will manage bookkeeping tasks, such as accounts receivable and payable while coordinating client relations. With a flexible part-time to full-time structure, this role offers $23-$28/hour, depending on experience. Additional opportunities for performance bonuses are expected as the position evolves within the dynamic workspace.

Benefits

Performance-based bonuses

Flexible work hours

Qualifications

• 2+ years in bookkeeping/office admin experience.
• Proficiency in QuickBooks and CRM/project software.
• Strong attention to detail and organization.

Responsibilities

• Manage accounts receivable and payable.
• Generate invoices and assist in financial planning.
• Liaise between subtrades and project managers for accurate billing.

Skills

Attention to Detail

Organization

Communication

Tools

QuickBooks

CRM/project software

Job description

Type: Part-time to Full-time (flexible)

Hours: 20–30 hours/week (discussed below)

Hourly Pay: $23–$28/hr

Administrative Assistant – Operations & Finance

Company: Juxta Design & Build / Intrepid Glass (Kelowna, BC)

Type: Part-time to Full-time (flexible)

Hours: 20–30 hours/week (discussed below)

Hourly Pay: $23–$28/hr

About the Role

As our Administrative Assistant, you’ll be the linchpin between operations, finance, and client experience. From managing accounts receivable/payable and cash flow to supporting Intrepid Glass with quotes, invoicing, and glass-commission calculations, you’ll help ensure our projects and client relationships run seamlessly.

Key Responsibilities

• Manage Accounts Receivable & Accounts Payable
• Generate invoices, change orders, and job costing reports
• Track cash flow and support financial planning
• Assist with lead intake, project setup, and maintenance of client files
• Liaise between subtrades and project managers to ensure accurate billing
• Produce Intrepid Glass quotes & invoices
• Calculate glass installer commissions weekly
• Conduct client progress check-ins; curate Project Completion Binders
• Support SOP development and compliance
• Handle internal documentation and organization of files

Ideal Candidate

• 2+ years in bookkeeping/office admin (preferably within design, construction, or trades)
• Proficiency in QuickBooks and CRM/project software (e.g. Buildertrend, JobTread)
• Strong attention to detail and organization
• Excellent written and verbal communication
• Client-forward mindset and collaborative spirit

Hours & CompensationHours: 20–30 per week

Given the scope — from financial tracking to client check‑ins and glass quoting — this role can be effectively managed within 20hours/week for a streamlined version, or expanded to up to 30hours/week if supporting projects is heavier or client volume increases.

Pay Rate: $23–$28/hour

Starting at $23/hour, with opportunities for performance-based bonuses and raises as the role evolves.

Application Instructions

Please send your resume and a brief cover letter highlighting relevant experience in project-based bookkeeping, invoicing, or client coordination to [e-mail]

Applications will be reviewed on a rolling basis.

Why This Role Is a Great Fit

• Join a design-focused team where your attention to detail powers client satisfaction and business growth.
• Hybrid flexibility: option to start part-time and build into full-time as needed.
• Competitive compensation reflective of the value you bring in accuracy and efficiency.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Construction

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