Administrative Assistant

KidsAbility Centre for Child Development; Waterloo; On-site; CAD 40,000 - 55,000; Full time

Job summary

KidsAbility Centre for Child Development is seeking an Administrative Assistant to provide operational support to senior leadership. The role involves organizing meetings, drafting documents, and coordinating events. Candidates should have a strong administrative background and excellent communication skills. The position offers a full-time, permanent opportunity in an inclusive environment dedicated to child development.

Benefits

Ongoing training and development opportunities

Comprehensive benefits and RRSP program

Short- and long-term disability income protection

Generous vacation package and paid personal leave days

Employee and Family Assistance Program

Qualifications

• Minimum of 3-5 years progressive experience.
• Experience in planning and organizing large events.
• Ability to maintain confidentiality.

Responsibilities

• Provide confidential support to senior leadership.
• Coordinate calendars and schedule meetings.
• Draft letters and take meeting minutes.

Skills

Organizational skills

Communication skills

Problem-solving skills

Analytical skills

Collaboration skills

Education

Post-secondary degree or diploma in administrative program

Tools

Office 365

Job description

Posting Date: May 29, 2025

Closing Date: June 9, 2025

Administrative Assistant

Full-time, Permanent | Start Date: ASAP

About KidsAbility:

We are a not-for-profit, equal opportunity employer supporting over 17,000 children and youth to reach their social, physical, communication and behavioural goals each year. Providing early and exceptional family-centred services in the Waterloo and Guelph-Wellington regions, we believe that by living our values, our impact can be profound, and together, we can build brighter futures. We’re looking for the right people to join our team; supporting children, youth, and families to realize their potential, while realizing your own. At KidsAbility, we offer:

• Ongoing training and development opportunities, empowering you to enhance your skills
• A supportive, collaborative, and inclusive work environment dedicated to family-centred care
• Organizational commitment to innovation and research; continually evolving our approaches so we may serve with purpose and value
• Initiatives to support your well-being including social events, opportunities to give back to your community and access to Employee and Family Assistance Program
• Comprehensive benefits and optional group RRSP program, short- and long-term disability income protection benefits, and generous vacation package and paid personal leave days

About the Opportunity:

The Administrative Assistant (AA) is a key resource supporting members of the senior leadership team and committees.

The AA provides confidential, strategic and operational support by planning, organizing and performing a daily variety of administrative tasks and project work. Areas of responsibility include but are not limited to:

• Calendar coordination and scheduling meetings
• Drafting letters and documents
• Collecting and analyzing information and initiating responses
• Preparing meeting agendas, general correspondence, presentations and reports
• Attending meetings and takes meeting minutes
• Responsible for policy tracking across the organization
• Primary point of contact for organizing large scale staff and external events
• Ability to work occasional evenings and weekends as required

More About You:

To qualify, applicants must have a post-secondary degree or diploma in an administrative program or related discipline and a minimum of 3-5 years progressive experience, in addition to:

• Advanced proficiency using Office 365 applications
• Experience in planning and organizing all details of large events
• Must be discrete and able to keep confidential information
• Excellent organizational skills, coordinating, and managing multiple demands in a fast-paced environment
• Exceptional communication skills, both written and oral
• Excellent problem solving, analytical, and conflict resolution skills
• Demonstrated collaboration skills working with a diverse group
• Able to take direction and support multiple senior leaders
• Excellent critical thinking skills with attention to detail with a high level of confidentiality
• Demonstrates qualities that are customer-service oriented and encompass KidsAbility values
• Possess a valid driver’s license and have access to a reliable vehicle with public liability/property damage coverage
• Previous experience supporting an executive team in a healthcare or social services agency would be an asset

We invite applications from those interested in this position to submit a detailed cover letter and resume.

KidsAbility strives to create an accessible and inclusive application and selection process and is committed to working with and providing reasonable accommodations to job applicants who may require provisions to participate in the selection process. Should any applicant require accommodation please contact Human Resources in advance for assistance.

Equity, Diversity, and Inclusion are the core values of KidsAbility. We are a diverse workforce with wide perspectives and creative ideas that benefit our clients and the community. It is the policy of KidsAbility to ensure equal employment opportunity without discrimination or harassment. We welcome applications from visible minority groups, women, Aboriginal people, persons with disabilities, religion, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, genetic information or any other ground protected by applicable law.

Please note that all prospective KidsAbility employees are subject to mandatory immunization requirements, including the full and ongoing COVID-19 vaccination, as a condition of obtaining and maintaining employment. We will make accommodations as directed by the Ministry of Children, Community and Social Services and the Chief Medical Officer of Health.