Administrative Assistant

BCI; Victoria; On-site; CAD 60,000 - 67,000; Full time

Job summary

BCI is seeking an Administrative Assistant to join their Investment Strategy & Risk Team in Victoria. This role involves supporting senior executives with a variety of administrative tasks, including managing calendars, organizing meetings, and ensuring smooth departmental operations. The ideal candidate will thrive in a dynamic environment and possess strong organizational skills.

Qualifications

• 3+ years of administrative support experience in a corporate office.
• Ability to manage high volume of priorities and deadlines.
• Professional and discreet manner with sound judgment.

Responsibilities

• Manage the VPs’ calendars and email inboxes.
• Organize documents for various meetings and travel arrangements.
• Provide general clerical services and coordinate team-building activities.

Skills

Service-oriented mindset

Strong work ethic

Excellent verbal communication

Excellent written communication

Organizational skills

Education

Diploma in business administration

Office administration certificate

Tools

Microsoft Office

SharePoint Online

Adobe Acrobat

Job description

Ready to grow your administrative career?

Join our Investment Strategy & Risk Team as an Administrative Assistant and accelerate your professional growth while supporting senior executives. This role offers exceptional opportunities to expand your skills and advance your administrative career through diverse responsibilities including special event and task coordination. Perfect for ambitious professionals ready to grow in the role and build a meaningful career with development opportunities.

THE OPPORTUNITY

The Administrative Assistant is one of five administrative assistants in the ISR department. The Administrative Assistant reports to the Executive Assistant (EA) to the Executive Vice President (EVP) of ISR. The Administrative Assistant provides support to the EA and backup administration to the EVP as needed. Additionally, the Administrative Assistant provides a variety of clerical, administrative, and support services to the Vice President, Total Fund Management (VP), and Vice President, Growth & Investment Solutions (VP).

For specified duties such as department meetings and activities, the Administrative Assistant provides support for the broader ISR department. The Administrative Assistant must be able to function effectively with a demanding workload, the nature of which requires a high degree of accuracy and an eye for detail. The position serves as backup to the Executive Assistant and provides vacation and illness coverage for other administrative assistants in ISR.

WHO YOU WILL WORK WITH

The Investment Strategy & Risk (ISR) department plays a key role in setting, implementing, executing, and monitoring the long-term strategies of BCI’s clients. This is accomplished by working with clients, management and asset classes to define the optimal path to achieve clients’ outcomes and enabling BCI’s investment structures and processes necessary to fulfill these outcomes. ISR consists of five branches: Strategic Asset Allocation, Total Fund Management, Investment Risk, Growth & Investment Solutions, and Client Partnerships.

WHAT YOU BRING

Must have:

• 3+ years’ experience providing administrative support in a corporate office environment
• A service-oriented mindset, strong work ethic, and ability to manage a high volume of priorities and deadlines
• A professional and discreet manner, applying sound judgment and diplomacy at all times
• Ability to work in a team environment and take direction from multiple stakeholders, along with the ability to work independently
• Proficiency in Microsoft Office, SharePoint Online, and Adobe Acrobat
• Excellent organizational skills and a positive attitude towards change
• Excellent verbal and written communication skills with professional telephone manner

Preferred:

• A related diploma in business administration or an office administration certificate

WHAT YOU WILL DO

• Manage the VPs’ calendars and email inboxes
• Organize and prepare documents for VP participation at BCI board and client meetings, internal meetings, and industry associations
• Handle travel arrangements, including preparing approval requests, booking flights and hotels, and managing insurance and visa requirements when necessary
• Reconcile monthly spending related to department travel and business expenses, and prepare employee expense claims as required
• Coordinate all aspects of internal and external meetings and functions, including agendas, guest registration, facility and refreshments bookings, and technology requirements
• Provide ongoing administrative support to the Total Fund Management Team
• Assist with the coordination of interviews and employee onboarding, including seating arrangements, and training materials
• Provide general clerical services to the ISR department including printing, photocopying, formatting, scanning, records management and ad hoc requests, treating all information in confidence
• Assist with planning and coordination of teambuilding activities and social events for the Total Fund Management team and ISR department
• Support the EA in managing departmental operations and handling monthly department invoices
• May be assigned other administrative tasks and assist with various projects as required

WHERE YOU WILL WORK

Work from our downtown Victoria office. We are an in-person collaborative organization with the flexibility to work remotely one day a week.

SALARY RANGE

The annualized base salary range for this Victoria-based role is CAD $60,000 - $67,000.

POSTING CLOSE DATE: August 7, 2025

About BCI

British Columbia Investment Management Corporation (BCI) offers an exceptional opportunity to work at a world-class organization while living in a west coast setting. With $295.0 billion of gross assets under management, BCI is the provider of investment management services to British Columbia’s public sector. We invest globally across a range of asset classes and strategies in public and private markets. BCI generates the investment returns that help our British Columbian public sector clients build financially secure futures.