Administrative Assistant

AME Group; Victoria; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a motivated Administrative Assistant to enhance office operations in Victoria. This role involves managing front-desk activities, handling communications, and supporting staff with various administrative tasks. The ideal candidate will possess strong organizational skills and proficiency in essential software, ensuring smooth operations and a welcoming environment for visitors. Join a forward-thinking team that values employee growth and offers competitive benefits, including health and dental coverage, vacation time, and opportunities for professional development. If you are eager to contribute to a collaborative workplace, this position is perfect for you.

Benefits

Competitive Pay

Vacation Starting at 3 Weeks

Comprehensive Health and Dental Benefits

Employee & Family Assistance Program (EFAP)

RRSP Matching

Potential Shareholder Opportunity

Qualifications

• Previous experience in a similar role or customer service background.
• Strong proficiency in writing and phone communication.

Responsibilities

• Manage incoming calls and assist with general inquiries.
• Coordinate meeting rooms and maintain shared office spaces.

Skills

Organizational Skills

Proficiency in AME Software

Attention to Detail

Excellent Communication Skills

Microsoft Office Skills

Education

Experience in Administrative Role

Background in Customer Service

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Position Details

We are looking for a Administrative Assistant to join our Victoria office. In this role, you will provide efficient and professional support to ensure smooth office operations. This includes managing front-desk activities, handling communications, scheduling appointments, and performing various administrative tasks to support staff and enhance overall organizational effectiveness.

The AME Consulting Group is an employee-owned organization that provides our employees with opportunities to build their legacy with exciting career possibilities and growth. We specialize in sustainable and environmentally responsible design, with projects across a diverse range of sectors. With a resolve for a better tomorrow, we have cultivated an environment where learning and mentoring thrives. We are looking for someone who is motivated, talented, and a committed team member to join us.

Key Responsibilities

• Managing incoming phone calls: Redirecting them to the correct personnel and handling inquiries with professionalism.
• Assisting with general inquiries: Supporting visitors and employees regarding company services, administrative processes, and policies.
• Sorting and distributing mail: Managing courier services and handling email communications promptly and efficiently.
• Assisting with document management: Data entry, filing, preparation of documents, and ensuring materials are updated for both internal and external use.
• Maintaining shared spaces: Keeping the reception area, kitchen, and meeting rooms tidy and presentable for visitors and employees.
• Meeting room coordination: Booking and organizing lunch-and-learn sessions and managing schedules for meeting rooms.
• Inventory management: Ensuring office supplies are stocked and ordered as needed.
• Supporting office systems: Helping with user setups, user exit tasks, and upkeep of the print and lunchrooms.
• Updating compliance portals: Ensuring required documents are uploaded to maintain compliance with clients.
• Managing business licenses: Assisting with applications, renewals, and ensuring compliance with local regulations.
• Content creation: Assisting with presentations, reports, and documents essential for corporate or client purposes.
• Event coordination: Providing support for smaller-scale company events, such as logistics and basic planning.
• Employee and visitor engagement: Ensuring positive interactions and addressing queries effectively to support the company's reputation.

Key Skills

• Critical Competencies: High level of organizational skills, Proficiency in AME Software, Attention to detail, Proactive mindsetandopenness to learning.
• Technical Competencies: Consistently meet deliverables deadlines, Stay updated on relevant company and industry software, Seek assistance when needed, and Commit to excellence in all tasks.
• Cultural Competencies: Focused on client satisfaction, Team-oriented and collaborative, Loyal, honest, and ethical, Enthusiastic, engaged, and driven by a strong work ethic, Excellent communication skills.

Qualifications and Experience

• Previous experience in a similar role or a background in customer service.
• Strong proficiency in writing, phone communication and professional greetings.
• Excellent interpersonal skills and ability to build effective working relationships.
• Skilled in Microsoft Office programs, including Word, Excel and PowerPoint.
• Knowledge of the construction or consulting industry is an advantage.

We Offer:

• Competitive pay
• Vacation starting at 3 weeks
• Comprehensive health and dental benefits
• Employee & Family Assistance Program (EFAP)
• RRSP matching
• Potential shareholder opportunity

How to Apply:

Please use the Apply button to submit your application using our Career Portal.

At AME, we are committed to the principles of employment equity in all our offices, and we welcome applications from all qualified individuals. We consider all qualified candidates regardless of gender, ethnicity, country of birth, political or religious affiliation, health status, or any other status protected by law.

We thank all those that apply but only those applicants invited for an interview will be contacted.