Administrative Assistant

McColl Turner LLP; Victoria; On-site; CAD 45,000 - 55,000; Full time

Job summary

A professional services firm in Victoria, BC is seeking an Administrative Assistant to support client services with high-quality deliverables. The role requires strong attention to detail, effective multitasking abilities, and excellent communication skills. Candidates should have at least 1 year of relevant experience and be proficient with Microsoft Dynamics 365. Compensation ranges from $45,000 to $55,000, with various employee benefits including profit-sharing and wellness programs.

Benefits

Profit sharing

Flex days

RRSP contributions

Wellness benefits

Work from anywhere in Canada in the summer

Qualifications

• Minimum 1 year of service experience in a busy professional environment.
• Ability to work effectively on multiple engagements at the same time.
• Knowledge of the accounting industry is an asset.

Responsibilities

• Support the External Client Services team to produce high-quality deliverables.
• Format and assemble financial statements complying with Firm standards.
• E-file tax returns to CRA to meet deadlines.

Skills

Attention to detail

Client service mindset

Ability to learn new software quickly

Effective multitasking

Strong communication skills

Tools

Microsoft Dynamics 365

CRM tools

Job description

Who We Are

Doane Grant Thornton is a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada and care about our colleagues, our clients and the communities where we work and live.

As an Administrative Assistant, you’ll join a professional environment with a focus on collaboration and delivering high-quality client deliverables.

Responsibilities

• Work independently and within a team to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverables.
• Format and assemble electronic and/or paper financial statements (or other client deliverables) in compliance with Firm standards, ensuring attention to detail, proofreading, and timely delivery.
• Enter and maintain client data using Microsoft Dynamics 365 (D365), create jobs in D365, roll forward jobs/files, and archive as appropriate for the engagement.
• E-file tax returns to CRA to meet filing deadlines.
• Communicate with clients to facilitate the signing of their tax return when needed.
• Participate in training to stay current with changes in software and processes.
• Data entry and maintenance of paper and electronic files in accordance with the Firm’s document retention and destruction policies.
• Prepare and edit correspondence, reports, proposals, and other documents.
• Prepare invoices using Grant Thornton’s systems in accordance with the terms of the engagement, send invoices to clients, and follow up on accounts receivable as appropriate.
• Scan documents and embed them in the electronic file, send/receive documents electronically to clients through secure file transfer platforms, ensuring confidentiality of sensitive information.
• Coordinate external/internal appointments and meetings.
• Support the Firm’s professional image and culture by demonstrating professional behaviour and building positive professional relationships.
• This role may include being a backup to cover reception responsibilities in addition to regular administrative duties.
• General administrative duties including answering calls, filing, photocopying, scanning, welcoming clients/colleagues at front desk, and organizing couriers.
• Other duties as required.

Qualifications

• Minimum 1 year of service experience in a busy professional environment.
• Excellent ability to learn new software and technology systems quickly.
• Ability to work effectively on multiple engagements at the same time.
• Strong attention to detail and consistent production of high-quality, technical work.
• Ability to work effectively within tight timelines in a deadline-driven environment.
• Availability to work overtime as required, with a focus on February, March, April, and June (overtime may be required at other times based on business needs).
• Exceptional client service mindset.
• Excellent verbal and written communication skills.
• Solid business acumen with strong interpersonal skills and demonstrated ability to build positive professional relationships.
• Knowledge of the accounting industry is an asset.
• Experience with CRM tool is an asset.

What’s in it for you

Profit sharing, flex days, RRSP contributions, firmwide holiday closure, wellness benefits, concierge-like benefits, work from anywhere in Canada in the summer for 4 weeks, and more.

This role is required to be in-office 5 days per week.

Compensation

Current base salary for this role ranges from $45,000–$55,000 in Victoria, BC. If this role is available in another location, the salary range may vary by location based on geography.

Equity and Inclusion

Grant Thornton is committed to employment equity, human rights and a respectful workplace. We welcome applications from all equity-deserving groups. If accommodation is required during the recruitment process, please email [e-mail] and we will work with you to meet your accommodation needs.

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