administrative assistant

Administrative Assistant

Employer details: New Me Esthetics & Threading Studio Corporation

Job details:
Location: Victoria, BC, V9B 0A7
Workplace information: On site
Salary: $25.00 hourly / 35 hours per week
Terms of employment: Permanent employment, Full time
Day, Early Morning, Evening, Morning, Night, On Call, Weekend
Starts as soon as possible
Vacancies: 1 vacancy

Overview

Languages:
English

Education:
Secondary (high) school graduation certificate

Experience:
1 year to less than 2 years

Responsibilities:

1. Arrange and co-ordinate seminars, conferences, etc.
2. Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
3. Coordinate the flow of information within the team
4. Direct staff
5. Motivate staff
6. Open and distribute mail and other materials
7. Plan and control budget and expenditures
8. Plan and organize daily operations
9. Review HR projects to assure compliance with laws and regulations
10. Supervise other workers
11. Establish and implement policies and procedures
12. Record and prepare minutes of meetings, seminars and conferences
13. Determine and establish office procedures and routines
14. Plan, develop and implement recruitment strategies
15. Manage contracts
16. Manage training and development strategies
17. Answer telephone and relay telephone calls and messages
18. Answer electronic enquiries
19. Oversee development of communication strategies
20. Compile data, statistics and other information
21. Oversee the preparation of reports
22. Respond to employee questions and complaints
23. Order office supplies and maintain inventory
24. Liaise with management, union officials and HR consultants
25. Negotiate collective agreements on behalf of employers or workers
26. Organize staff consultation and grievance procedures
27. Arrange travel, related itineraries and make reservations
28. Greet people and direct them to contacts or service areas
29. Set up and maintain manual and computerized information filing systems
30. Perform data entry
31. Provide customer service
32. Recruit and hire workers and carry out related staffing actions
33. Maintain and manage digital database
34. Conduct performance reviews
35. Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
36. Supervise office and volunteer staff

Experience and specialization:
Computer and technology knowledge:
MS Excel, MS Outlook, MS PowerPoint, MS Word

Additional information:
Security and safety:
Basic security clearance

Work conditions and physical capabilities:
Ability to work independently, Work under pressure, Attention to detail, Repetitive tasks, Work with minimal supervision

Personal suitability:
Ability to multitask, Flexibility, Judgement, Organized, Team player, Accurate, Client focus, Reliability, Time management, Adaptability, Accountability, Dependability, Due diligence, Quick learner

Who can apply for this job?
The employer accepts applications from:

1. Canadian citizens and permanent or temporary residents of Canada
2. Other candidates, with or without a valid Canadian work permit

How to apply:
By email: studiocorporationnewmeesthetic@gmail.com

Sapna Talwar
New Me Esthetics & Threading Studio Corporation
102 Langford Pkwy
Victoria, BC V9B 0A7
Phone: +1 (250) 588-0950