Administrative Assistant

Houle Electric Canada; Victoria; On-site; CAD 50,000 - 55,000; Full time

Job summary

Join a forward-thinking company as an Administrative Assistant, where you will play a vital role in supporting the Pre-construction team. This position offers a unique opportunity to engage in the management of tender bids, ensuring that all documentation is accurate and submitted on time. You will thrive in a collaborative environment that values work-life balance and continuous development. With a commitment to diversity and inclusion, this innovative firm fosters a culture where you can be yourself. If you are highly organized and detail-oriented, this role is perfect for you!

Benefits

Flexible Work Schedules

Competitive Vacation Policy

RRSP Matching

Health and Wellness Reimbursements

Additional Days Off

Team Building Events

Diversity and Inclusion Initiatives

Qualifications

• Minimum 2 years' experience in an administrative role.
• Experience with document management systems and MS Office is essential.

Responsibilities

• Manage and submit tender bids, ensuring accuracy and completeness.
• Organize documents and maintain shared drives for easy access.

Skills

Organizational Skills

Detail-oriented

Research Skills

Document Management Systems

MS Office (Word, Excel, Outlook)

Construction Industry Experience

Electrical Industry Experience

Education

High School Diploma

Tools

Procore

MS Dynamics CRM

SharePoint

Job description

A career that gives you purpose. A company that stands up for you. A team where you can be yourself. Sound too good to be true? This is life at Houle. We believe in empowering communities through local projects that positively impact people's lives. We're a passionate group of people who love collaborating on innovative and challenging projects.

About this role

We are recruiting for an Administrative Assistant to join our Victoria office.

The Administrative Assistant will provide administrative support to the Pre-construction team in the preparation and management of job tenders/bids.

Here's how your role will strengthen our team.

Your responsibilities

1. Support the team in the management and submission of tender bids, including tracking deadlines, compiling necessary documentation, and ensuring all parts of the bid are complete and accurate.
2. Enter tender details and information into the database.
3. Research tender opportunities from external sources.
4. Prepare and set-up project information in the construction management system.
5. Organize documents to ensure they are easily accessible.
6. Maintain and organize document packages in shared drives and CRM.
7. Assist in monitoring the status of bids and provide regular updates to team members on progress.
8. Document control including helping maintain and organize the most current information in shared job folder sites.

Your experience and skills

1. High school diploma.
2. Minimum 2 years' experience in an administrative role.
3. Work experience in the construction industry.
4. Work experience in the electrical industry is an asset.
5. Highly organized and detail-oriented.
6. Experience with document management systems.
7. Strong research skills.
8. Able to quickly learn new software programs.
9. MS Office (Word, Excel, Outlook). Procore, MS Dynamics CRM, SharePoint is an asset.

About Houle

As BC's leading electrical contractor and systems integrator, we believe in delivering safe, reliable power for the future. From hospitals and universities to airports, shipping terminals, and shopping centres, our electrical and technology professionals proudly provide innovative solutions that create value for our customers every day.

Since 1944, we've been dedicated to our craft, committed to quality workmanship, and building teams that thrive. Driven by purpose and connected through collaboration, our focus on people guides our success in delivering some of the most exciting infrastructure projects in the province.

As a certified Great Place to Work, one of BC's Top 100 Employers, and Best Managed company, we have been recognized for our efforts in creating a safe and inclusive work environment.

Why join our team?

1. We emphasize having a work-life balance - We offer flexible work schedules and a competitive vacation policy.
2. Continuous development is a top priority - Whether you're looking for a corporate career or a career in the field, you are supported with access to tools and training for development and growth.
3. Our employee benefits prioritize your financial, physical, and mental well-being - From RRSP matching to health and wellness reimbursements and additional Houle days off, we've got you covered.
4. We have many exciting project opportunities - With many projects on the go around BC, we're certain you will find countless ways to bring communities to life.
5. We have fun! Connection is key at Houle, from industry events to themed office gatherings, we never miss an opportunity to celebrate. Join us for our summer bbqs, potlucks, charity fundraisers, community volunteering, and many more fun events!
6. A safe space for everyone - We celebrate diversity and are proud to be an equal-opportunity employer. We're committed to diversity and inclusion and strive to foster, cultivate and preserve a culture of belonging for all employees.

Salary range: $50,000-$55,000 per year plus a competitive total compensation package. Actual salary will be commensurate with experience, skills and overall match to the position offered. Let's chat throughout the hiring process and determine the best fit.

Sound like a match? We'd love to connect.

Please visit https://www.houle.ca/careers and click on the listing for Administrative Assistant. The opportunity will remain open until it has been filled.