administrative assistant

Government of Canada; Vaughan; On-site; CAD 35,000 - 45,000; Full time

Job summary

A governmental organization located in York Region, Vaughan is seeking an administrative support professional. This role requires coordinating information flow, managing contracts, and providing excellent customer service. Candidates must have a secondary school graduation certificate and approximately 7 months of experience. This is an on-site position with no remote working option.

Qualifications

• 7 months to less than 1 year of relevant experience.
• Ability to work independently and under pressure.
• Experience with customer service and communication strategies.

Responsibilities

• Coordinate the flow of information within the team.
• Plan and organize daily operations.
• Manage contracts and provide customer service.

Skills

Excellent oral communication

Team player

Time management

Attention to detail

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education: Secondary (high) school graduation certificate

Experience: 7 months to less than 1 year

On site: Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Time management
• Adaptability
• Quick learner