administrative assistant

GOWWORK; Vaughan; On-site; CAD 35,000 - 50,000; Full time

Job summary

A dynamic administrative organization in York Region is seeking an administrative professional to handle various tasks such as coordinating seminars, managing daily operations, and providing customer service. Ideal candidates will possess strong communication skills and the ability to multitask in a fast-paced environment. A secondary school graduation certificate is required, along with approximately 7 months of related experience.

Qualifications

• 7 months to less than 1 year of experience in an administrative role.
• Ability to work independently and manage time effectively.
• Experience in customer service and data entry.

Responsibilities

• Arrange and co-ordinate seminars and conferences.
• Direct and control daily operations.
• Oversee preparation of reports and maintain inventory.

Skills

Excellent oral communication

Excellent written communication

Time management

Flexibility

Ability to multitask

Education

Secondary (high) school graduation certificate

Job description

Education : Secondary (high) school graduation certificate

Experience : 7 months to less than 1 year

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Time management
• Adaptability
• Quick learner
• Work Term : Permanent
• Work Language : English
• Hours : 32 to 40 hours per week