administrative assistant

PARAMOUNT; Vaughan; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to enhance team operations. This role involves coordinating information flow, managing office procedures, and ensuring efficient communication within the team. The ideal candidate will have a strong background in organizational tasks, time management, and excellent communication skills. Join a dynamic environment where your contributions will help streamline operations and support team success. If you are proactive and detail-oriented, this opportunity is perfect for you.

Qualifications

• 1-2 years of experience in an administrative role.
• Strong organizational and communication skills are essential.

Responsibilities

• Coordinate team information flow and evaluate daily operations.
• Manage office procedures, schedule appointments, and oversee reports.

Skills

Communication Skills

Organizational Skills

Time Management

Education

Secondary (high) school graduation certificate

Job description

Minimum Requirements

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Work Setting

• Various locations

Tasks

• Coordinate the flow of information within the team
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Record and prepare minutes of meetings, seminars, and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials, and HR consultants
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms, and other documents

Supervision

• Food and beverage servers

Work Conditions and Physical Capabilities

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