Administrative Assistant

Ashcroft Terminal and the PSA Group are seeking an Administrative Assistant to join our growing team!

As the only private logistics terminal in Canada with CPKC & CN mainlines onsite, ATL is strategically located to help shippers, manufacturers, and producers prepare their commodities for export or import. As a member of PSA International, Ashcroft Terminal is part of a global network of supply chain professionals!

In the position of Administrative Assistant, the successful candidate will be responsible for performing various administrative tasks, including managing calendars, making travel arrangements, preparing reports, and handling correspondence.

In This Position, You Will Be Responsible For:

• Managing and organizing office files, records, and documents.
• Answering and directing phone calls, emails, and other forms of communication.
• Scheduling and coordinating meetings, appointments, and travel arrangements.
• Preparing reports, presentations, and correspondence as required.
• Assisting with data entry, record-keeping, and database management.
• Greeting and assisting visitors, ensuring a professional and welcoming environment.
• Ordering and maintaining office supplies, ensuring availability at all times.
• Supporting various departments with administrative tasks as needed.
• Handling confidential information with discretion and professionalism.
• Assisting in processing invoices, expense reports, and basic bookkeeping tasks.
• Additional duties as assigned.

Qualifications:

For success in this role, you must have:

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Proven experience as an administrative assistant or in a similar role.

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office management systems and procedures.

Soft Skills:

• Exceptional organizational and multitasking abilities to manage priorities effectively.
• Strong communication skills with a customer-focused approach.
• Ability to work independently while collaborating effectively within a team.
• Knowledge and ability to alphabetize, numerically rank, file, sort and batch documents and maintain general record-keeping and filing systems.
• Detail-oriented, with an emphasis on exceptional quality of work.

Working at Ashcroft Terminal:

In this full-time position, you can look forward to a Monday to Friday schedule (8:30 AM to 5:00 PM) and a rewarding pay structure between $50,000 to $58,000 annually based on experience. All employees have access to our extended health care benefits plan and our RRSP employer matching program.

We thank all applicants for their interest in the position, however, only those candidates selected for an interview will be contacted.

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